Indian Prairie Community Unit School District #204 (“Indian Prairie” or “the district”) is soliciting proposals to provide absence and time management solutions with a functional web-based application and equipment that offers flexible methods of recording and tracking time and attendance and is available 4/7/365 to provide for automated absence and time reporting for employee groups who work varying positions in over 30 buildings throughout the district. Absence and time management solutions include comprehensive absence tracking, absence fulfillment, and time tracking capabilities.
Indian Prairie is the fourth largest school district in the State of Illinois, serving approximately 26,000 students. The district serves students from the cities of Naperville, Aurora, Bolingbrook and Plainfield. The district’s total operating budget is approximately $435.2 million. Indian Prairie has approximately 3,200 full time equivalents, and 700 temporary staff.
Indian Prairie’s primary goal of this project is to replace the current system and provide an accurate and efficient feed of time directly into the District’s payroll system (Skyward) allowing for accurate payroll calculations while eliminating the need for manual time entry that is labor-intensive and prone to human error. Additionally, the primary goals for the RFP process are:
● To select a vendor partner with a proven methodology and execution history that will meet the district’s needs;
● To work with the vendor to develop an implementation plan that will allow for the completion of deliverables in a timely and well thought out manner;
● To work with Indian Prairie School District 204 to review existing processes and determine how those processes can be implemented with the new solution(s) or how
processes can be changed to take advantage of maximum functionality of the new solution(s) and to make district processes peerless to the fullest extent possible;
● To fully integrate the solution with our ERP and Single Sign On solution;
● To move away from maintaining multiple systems to the extent possible;
● To obtain a complete understanding of total costs including licensing, hardware, software, on-going support, consulting and expense costs of this engagement.
Indian Prairie School District welcomes all vendors to register to the Illinois Purchasing Group in the bidnetdirect system. There is no charge to register, simply go to https://www.bidnetdirect.com/illinois/indianprairieschooldistrict204, follow the registration path and select the "Limited Access" option. Indian Prairie School District has a special arrangement where you will receive notifications of matching solicitations and addenda even when selecting the Free, Limited Access package.
Downloaded Documents
The RFP document and any Exhibits are available for download from the www.ipsd.com web site at:
1. www.ipsd.org
2. At the top of the page, hover over “Departments” then click on "Business Office"
3. Once on the IPSD Business Office webpage, click on Procurement
