IDVA is seeking conference room and lodging for the Annual Field Services Training April 20, 2025- April 25, 2025 Conference room and lodging in one of the following counties: Lake County Will County Cook County Peoria County LaSalle County DuPage County Kane County Champaign County Rock Island County for the Illinois Department of Veterans Affairs Field Services Annual Training Meeting Dates: April 20-25, 2025 (Sunday through Friday) Times: Monday: 10:30 a.m. – 5:00 p.m. Tuesday: 7:30 a.m. – 5:00 p.m. Wednesday: 7:30 a.m. – 5:00 p.m. Thursday: 7:30 a.m. – 5:00 p.m. Friday: 7:30 a.m.- 12:00 pm. Expected number of attendees is approximately 80 See specifications and requirements below Lodging Requirements Vendor will provide: Sunday, April 20, 2025 – Block of 12 rooms; single occupancy to be paid via direct bill to the Illinois Department of Veterans Affairs (cost to be included in this quote). Monday April 21, 2025, Tuesday April 22, 2025, Wednesday April 23,2025 Thursday April 24, 2025 – Block of 80 rooms; single occupancy to be paid via direct bill to the Illinois Department of Veterans Affairs (cost to be included in this quote). Check out date is Friday, April 25th for all rooms Hospitality suite available Monday, Tuesday, Wednesday, and Thursday 6:00 p.m. – 9:00 p.m. Physical Layout Vendor will provide: Monday – Registration space outside conference room from 10:30 a.m. – 12:00 p.m. Two draped registration tables with two chairs and a waste basket. Main Plenary Room – 12:00 p.m. – 5:00 p.m. Tables with seating for 70 people. Coffee/Tea/Water and Snacks available throughout the day in main plenary room for 70 people. One (1) Break out room – 1:00 p.m. – 4:30 p.m. To include tables with seating for 35 people. Tuesday - Main Plenary Room – 7:30 a.m. – 5:00 p.m. Tables with seating for 70 people. Coffee/Tea/Water and Snacks available throughout the day in main plenary room for 70 people. One (1) Break Out room – 8:00 a.m. – 4:30 p.m. Tables with seating for 35 people in each room. Wednesday - Main Plenary Room – 7:30 a.m. – 5:00 p.m. Tables with seating for 70 people. Coffee/Tea/Water and Snacks available throughout the day in main plenary room for 70 people. One (1) Break Out rooms – 8:00 a.m. – 4:30 p.m. Tables with seating for 35 people. Banquet Room for Dinner Service – 6:00 p.m.- 8:00 p.m. Seating for 70 people-buffet style dinner. (see Catering Requirements Section), Banquet room to have wireless microphones with speaker system and podium. Thursday- Main Plenary Room – 7:30 a.m. – 5:00 p.m. Tables with seating for 70 people. Coffee/Tea/Water and Snacks available throughout the day in main plenary room for 70 people. One (1) Break Out room – 8:00 a.m. – 4:30 p.m. Tables with seating for 35 people in each room. Friday - Main Plenary Room – 7:30 a.m. – 12:00 p.m. Tables with seating for 70 people. Coffee/Tea/Water and Snacks available throughout the day in main plenary room for 70 people.
