System Features and Functionality • Conform to the State of Illinois implementation and integration of the Illinois Voter Registration System (IVRS), Automatic Voter Registration requirements, the Help America Vote Act of 2002(HAVA), the National Voter Registration Act of 1993 (NVRA) and all current Voter Registration mandates of the State of Illinois. • Provide procedures for standard, mail, online, and paperless voter registration application processing, record maintenance for active and inactive voters, identify duplicate records, print voter registration cards, post voter history and provide an audit trail of all changes. • Provide functionality or supporting module to allow for processing vote by mail and early voting ballots, poll worker scheduling and payroll tracking, polling place management, reporting and street address validation. • Provide listing of units of government and elected officials tied to voter record including ballot style definition. • Provide detection of duplicate voter entry using data fields required under IVRS, HAVA, NVRA, ERIC and Illinois State mandates, including user alerts for cancelled, inactive, and suspended registrations. • Provide capabilities to handle ALL vote by mail elections and in-person voting and tracking. • Provide capabilities for web interface for voters to track their ballot by mail. • Provide capabilities to accept and track all candidate filings, offices, objections and electoral board hearings. • Provide capabilities to capture voter records, candidate, and referenda data as it relates to current and past elections. • Provide secure method for search of voter records by public for objection filing. • Provide data field verification including, suffix, gender, date of birth (must be 18 by the next general election), citizenship code and township number. The legal address must be verified as being in Champaign County as linked to PIN and USPS proper addressing. • Provide for bar coding of all forms, mailings, and correspondence. • Provide smart search capabilities. • Provide the capability to create reports and correspondence on an ad hoc basis. • Provide for statistical reports and demographics of precinct, townships, and all municipalities. • Provide a method to report daily transaction statistics by operator. • Provide details and procedures for high volume printing such as voter applications, vote by mail applications and envelopes, and voter registration ID cards. • Provide methods to execute queries on the databases including creating various reports of voting rolls by data elements. • Maintain Deputy Registrar information including affiliate organization, location, hours of operation and commission date. • Provide access to various query methods for record location, verification and retrieval. • Provide procedures for standard imaging, indexing and retrieval of all voter registration documents. Software should allow for multiple documents to be attached, updated and viewed from a voter record. • Provide procedures for interface with ePollbook upload of voter records, voter history, and statistical data.
