3.1 Maintenance Contractor is hereafter referred to as Contractor. Contractor shall provide mechanical maintenance service per 005-RFB-1408-2025. Under this agreement the Contractor will: 3.1.1 Maintain the mechanical systems consisting of components on Schedule A. IOWA PBS will pay for replacing faulty parts on a time and material basis (hourly labor rates by position per bid). As replacement parts are needed, IBPS will decide whether to buy the part through State Contracts or through the Contractor. Chemical testing (analysis) of the system water for proper treatment levels is NOT a part of this contract. Another Contractor will provide that service. 3.1.2 Perform preventative maintenance on all components listed in Schedule A, as outlined on Schedule B. The Contractor's proposed "Monthly Fee" shall cover all Labor for preventative maintenance services an all related consumables including belts, pulleys, mounts, sheaves, oil filters, suction filters, and refrigerant. Replacing and/or supplying air filters is NOT a part of this contract. 3.1.3 Keeping a log of all equipment showing maintenance performed and other information necessary for understanding of operating condition. Log shall be kept at IOWA PBS building. 3.2 Preventative maintenance service needs to first and foremost comply with manufacturer’s requirements/recommendations including any qualifications the manufacturer makes. IOWA PBS provides Schedule B as the initial proposed guide for service intervals, on approximately the following schedule: 3.2.1 Monthly, or as required by manufacturers’ specifications or as recommended by IOWA PBS (may be a few seasonal variations for a couple types of equipment). As time goes by, Contractor may make recommendations to IBPS regarding adjustments to the schedule. 3.2.2 Maintenance on all Variable Frequency Drives shall be semi-annual or as required by the manufacturer’s specifications and performed by a licensed electrician. Each preventative maintenance call will be scheduled detailing exactly what tasks to perform and special tools and instruments needed to maintain the systems at optimum comfort and efficiency levels. Contractor shall submit with his bid, data that indicates the use of a uniform and detailed method by which preventive maintenance tasks are defined, scheduled, recorded, updated and processed. The contracting company's preventive maintenance program shall be computer generated, based on run time, manufacturer's recommendations, and a historical data bank of similar equipment. Simple computer based, run time only, or hand scheduled programs, are not acceptable. After each service call, a service report shall be left with the owner, detailing work accomplished. The State of Iowa will be the owner of the preventative maintenance data.
