Specifications include, but are not limited to: A. Drayage Services Subject to the terms and conditions set forth herein, the provisions of Title 18 of the Louisiana Revised Statues (“Louisiana Election Code”), including but not limited to Chapter 4 of the Title entitled “Registration of Voters” and Chapter 8 entitled “Voting and Voting Machines,” and LAC 31.III.101 et seq., the lowest responsive and responsible bidder (hereinafter “Contractor”) shall perform all services necessary to ensure the proper and timely delivery and return of the voting machines allocated for use in the Parishes, precinct registers, and any and all other election equipment and supplies in connection therewith, to and from the storage warehouses and polling places, or demonstration sites. The Contractor shall work with the Clerk of the District Court (Clerk of Criminal District Court in Orleans Parish), who is the ex officio parish custodian of voting machines in each parish and with any deputy parish custodian appointed by the Clerk. Drayage services shall specifically include, but not be limited to, the following: 1. Precinct Registers - The Contractor shall obtain the precinct registers from the Parish Registrar of Voters, which precinct registers shall be delivered by the Contractor to the designated voting machine warehouse(s) for insertion in the proper voting machines by the Parish Custodian. Following an election, the Contractor shall return all precinct registers and any “ROV Envelopes” to the Parish Registrar of Voters at a time designated by the Secretary of State. With the express, written permission of the Secretary of State the Contractor may be relieved of this responsibility, if it is adequately performed by the Parish Registrar of Voters. 2. “Vote Here” Signs – The Contractor shall obtain the “Vote Here” signs from the warehouse and shall deliver them with the voting machines to the designated precincts to be put in place on election day by the commissioners. Following the election, the Contractor shall return the “Vote Here” signs to the warehouse at the same time the Contractor transports the voting machines back to the warehouse. 3. Covering and Loading - Only enclosed trucks or enclosed trailers may be used to transport voting machines. Tarps or any other type of covering on an open truck or trailer is not acceptable to transport voting machines. The Contractor shall cover all voting machines to be transported with individual machine covers and load all such voting machines out of the warehouses in which the voting machines are stored between elections. The voting machines shall be loaded and tied on the trucks to the satisfaction of the Secretary of State or his designated representative. Proper moving straps must be used. Rope or twine of any strength shall not be used. 4. Hauling, Delivering, and Set-up - The Contractor shall perform all hauling or drayage necessary to distribute the voting machines from the warehouse to the polling precincts and/or demonstration sites, as designated by the Parish Custodian. In performing such duties, the Contractor shall supply all needed labor and equipment at the Contractor’s sole expense. The Contractor shall deliver and unload the voting machines and their paraphernalia, together with keys to each voting machine, obtain a receipt for the same from the Deputy Parish Custodian and then shall raise the voting machines to voting position, if necessary. 5. Voting Machine Chain of Custody Form - Upon receipt of voting machines from warehouses, delivery to precincts, and return to warehouse, the Voting Machine Chain of Custody Form must be completed and signed by Drayman, or his designee, and Custodian. 6. Delivery Schedule - All such delivery and set-up shall occur on a schedule determined by the Contractor and pre-approved by the Parish Custodian, which schedule shall be furnished to and approved by the Parish Custodian not later than 5 p.m. on the tenth (10th) day prior to the election (“Schedule”). If a schedule cannot be agreed upon by the Contractor and the Parish custodian, the schedule shall be furnished to the Secretary of State not later than 5 p.m. on the eighth (8th) day prior to the election for review and approval by the Secretary of State or his designee. Notwithstanding the foregoing, all voting machines must be distributed to and set up within each and every polling place between the hours of 7:00 a.m. and 8:00 p.m. of the day preceding the election, and must be removed and returned to said warehouse by 8:00 p.m. on the second day following the said election (within 48 hours after the closing of the polls), unless required by law to be returned earlier due to a holiday.
