Specifications include, but are not limited to: The selected company will participate in the Planning & Execution Phase including, but not limited to: Planning Phase: • Initial meetings with CPC • Chef walkthrough on-site • Chef menu consultation – Featured Chef to create and adapt menu to a large-scale, catered event menu consisting of passed hors d’oeuvres, and a three-course dinner that features a pre-set first course. • Chef plating consultation – work with Chef on plate design to ensure efficient service during event. • Work with Chef to prepare purchase list based on Chef’s menu and preferred purveyors, including necessary quantities. • Service & labor overview. • Prepare rental delivery distribution chart and work alongside CPC during delivery to oversee distribution of items. • Review and agree to a timeline outlined by CPC for all deliverables. Event Execution Phase: • CPC to provide kitchen and prep area inside the Pavilion of the Two Sisters for cooking, plating, and service. • Accept any donated food products CPC secures at the catering facility and inspect for quality and accuracy. Alert CPC if any items are of bad quality, short, or missing, in quantity, and agree on a replacement plan for said items. • Purchase and bill CPC, with prior approval from CPC and Chef, for any food & beverage items needed for the final menu that are not obtained through donations. • Send CPC final rental equipment needs, confirmed by Chef, by approved deadline for kitchen set up, place setting, and bar needs. • Outline staffing/serving needs to CPC and book services directly with an agreed upon 3 rd party vendor. • Responsible for managing bar service during event, including: o Bar set up(s). o Distribution of spirits, wine, and mixers. o Ice down necessary products. • Responsible for managing exceptional food service during event, including: o On-site kitchen set up. o Manage and set up place settings for all tables. o On-site staff management. o Expedite menu service based on timeline.
