Features of the Educator Credentialing System The Department is seeking a configurable COTS software product. The product must be cloud-hosted with security requirements and features as detailed in the requirements and Maine IT policies. The system requirements of the software product are described in Appendix D (System Requirements Form). Technical Requirements of the Educator Credentialing System In addition to the Technical Assessment, Bidder must provide for the following: Data Migration The successful Bidder will convert achievement levels legacy data into the new system. When the system goes live, the most recent data (from Spring 2023 at a minimum through the date of launch) will be converted into the cloud-based system. The successful Bidder will complete a data migration and integration analysis of the current assessment system data and deliver a data migration and analysis document that details specific data transfer requirements for the system which: Performs data profiling to analyze the data quality aspects, such as missing data values, frequency distribution, and data integrity aspects Prepares data mappings between the source database table/column(s) to appropriate target database table/column(s) and maps each data value for that column Analyzes all data domains to prepare transformation between source and target data elements Identifies potential data quality issues that could require developing validation logic within the current assessment system; Develops a data migration process based on the data mapping and transformation analysis and writes validation scripts which are designed to restore to the previous state in case of severe migration error, including a separate set of scripts to compare data characteristics including number of records and primary key distribution Migrates all current assessment system data; and Performs data profiling to analyze the migrated data quality and correct issues directly against the system’s database or rerun data migration with corrections as necessary. User Training and Documentation The successful Bidder will be responsible for providing trainings for State of Maine staff and external users. Department staff shall need adequate training to configure, administer, operate, and update the system. The successful Bidder must offer trainings to support the needs of both the Department and its user base. These trainings can be written, web-based, and/or instructor-led, (live and/or pre-recorded).
