General PM Support: Designate a single individual to act as primary project manager and provide additional staff necessary to meet the full scope of the services to be provided. Develop, maintain, and update regularly, and as requested by DHHS, a PM plan including, but not limited to: Overall project governance, Project communications, Definition of project workstreams and tasks, Project schedule, Roles and responsibilities, Project status reports, and Project knowledge/information management. Develop and track progress against the PM plan, including action items, dependencies, risks, issues, and decisions. Develop a risk management plan and process to facilitate identification, assessment, tracking, escalation, and resolution of technical or operational issues or risks, and to document mitigation strategies. Store and organize project documentation in an efficient and effective manner for DHHS to access and navigate (e.g. Microsoft Teams.) Facilitate internal project meetings, including setting agendas, tracking action items, and taking notes. Follow up on DHHS action items. Track open questions, considerations, and requirements, including “parking lot” items to be revisited throughout the project life cycle. Prepare required Centers for Medicare & Medicaid Services (CMS) project Tall reports for review and submission by DHHS. Identify additional requests for Federal funding if and as needed and assist in developing documentation to support such requests.
