1158527 - Sample Ballot Printing and Distribution

A. The Contractor is responsible for furnishing all paper, production materials and services from receipt of addressee data and artwork for each ballot style through preparation, printing, addressing and delivery to the U.S. Postal Service for mailing.
a.    Mailing must be in accordance with the Scope of Services and the Anticipated Production Schedule detailed in this document.
b.    Mailing must be at the lowest possible cost for optimum efficiency of bulk mail delivery and in compliance with all printing and production requirements set forth in this solicitation.
B. The Board of Elections may, at its discretion, request that the Contractor furnish timely a paper proof copy or an electronic proof of all ballot styles and obtain authorization to print prior to production. Specimen Ballot Booklets will be mailed by the Contractor, at either the bulk rate under Montgomery County's U.S. Postal Service permit, or the Contractor will pay postage to mail. The means by which Specimen Ballot Booklets are mailed will be directed by the County. The timeliness of delivery to registered voters is critically important. Prior to delivery, the Contractor must provide the Board of Elections with the opportunity to review and sign off on the printing and delivery schedule for each Ballot Style.
C. The Contractor must maintain an available secure SFTP site or other high quality, secure method for data transfer approved by Montgomery County.