THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL.
The U.S. Army Corps of Engineers (USACE), Baltimore District (NAB) requests capability statements from qualified industry partners. USACE NAB is considering the solicitation and award of a firm-fixed-price acquisition support services contract to support USACE NAB on various pre- and post- award contract functions. By way of this Market Survey/Sources Sought Notice, USACE NAB intends to determine the extent of capable firms that are engaged in providing the services described hereunder. Responses to this sources sought announcement will be used by the Government to make appropriate acquisition decisions.
The NAICS code for this acquisition is 541611 – Administrative management consulting services with a size standard of $24,500,000. PSC code for this acquisition is R707 – Support - Management: Contract/Procurement/Acquisition Support services.
Project Description & Overview:
This requirement is to provide acquisition support services consisting of all aspects of the process from pre-award to post-award including contract closeouts for NAB and supporting District resident offices. NAB anticipates needing between two (2) and five (5) contract support staff full time for a base period of 1-year with four (4) six-month option periods. These services would require the contract support staff to work in-person (with telework opportunity) at one or more offices within the Baltimore, MD metro area. Staff are required gain a DoD Common Access Card (CAC) after award. At a minimum, one staff member must have an existing Top Secret clearance.
The Contractor shall: prepare and process a variety of contractual forms and memos to include but not limited to support of market research efforts and preparing planning documents; prepare Request for Proposal (RFP) letters; various communications with contractors; reviewing technical analyses; preparing/reviewing Pre Negotiation Objective Memorandums (POM); Price Negotiation Memorandums (PNM); Competitive Range Determinations (CRD); Source Selection Decision Documents (SSDD); award letters; award documents in Procurement Desktop-Defense (PD2 or also known as SPS), the Army Contract Writing System (ACWS), and Corps of Engineers Financial Management System (CEFMS); unsuccessful letters and debriefing documents; process novation agreements; prepare general administrative contract modifications for contract and purchase order files; and process contract closeouts. Applicable regulations and policies include the Federal Acquisition Regulation (FAR), the Defense Federal Acquisition Regulation Supplement (DFARS), Army Federal Acquisition Regulation Supplement (AFARS), US Army Corps of Engineers Acquisition Instruction (UAI), Joint Federal Travel Regulations (JFTR) and other agency supplemental regulations as appropriate. The contractor should be proficient within the following systems: SPS/PD2, ACWS, CEFMS, and the Army’s Paperless Contract File (PCF) system. The contract employees shall be the technical equivalent/proficiency of a Government Contract Specialist fully functioning at minimum the GS12 skill level. Majority the acquisition support services are anticipated to be for actions under the simplified acquisition threshold, sole source contracts, or modifications, but may include other procurements based upon need.
Industry Interest and Capability:
The purpose of this notice is to gain knowledge of interest, capabilities, and qualifications of various members of industry, to include the small business community comprised of: Small Business (SB), 8(a) Small Disadvantaged Business (SDB), Historically Underutilized Business Zone (HUBZone), Service-Disabled Veteran-Owned Small Business (SDVOSB), and Women-Owned Small Business (WOSB). Large businesses are also encouraged to submit a response to this notice. Please note that under a Small-Business Set-Aside, in accordance with FAR 52.219-14, the small business prime must perform at least 50% of the work themselves in terms of the cost of performance.
Responders should address ALL the following in their submittal:
- Firm's name, address, phone number, email address, point of contact, and UEI number.
- Indicate if your company is currently registered in the System for Award Management (SAM) database. If not, indicate if it has been registered or plans to register.
- In consideration of NAICS code 541611 – Administrative management consulting services with a size standard of $24,500,000, indicate which of the following small business categories your business is classified under: Small Business, 8(a) Business, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business, or Woman-Owned Small Business.
- Provide information to demonstrate the necessary past performance and resources/staffing to perform the contract support services described above. Capability statements should include details on the following:
- Demonstrate similar support services within the past five (5) years to include one (1) similar contract with a DoD agency. Narratives should include: a description of the services performed; the role of the firm in performing the services; contract number; contract period of performance; contract award amount; and project references (including owner/awarding agency office with phone number and email address).
- Provide information on how the firm intents to support the staffing described above. For example, does the firm have current resources on board, or if required to recruit resources, what process and timeline would be required.
- Information regarding salary requirements and potential staffing options is appreciated.
- If the Offeror is a joint venture, mentor/protégé, or is utilizing an affiliate, at least two projects submitted MUST be experience representing the small business/protégé Prime Offeror.
- If firm is a small business, provide a supplemental explanation of your company’s ability to perform at least 50% of the services.
- If your company has an existing GSA Schedule contract covering these services, please provide the applicable GSA Schedule and contract number.
Narratives shall be no longer than ten (10) pages in one (1).pdf file. Interested parties who consider themselves qualified to perform the above-listed requirement are invited to submit a response to this Sources Sought Notice no later than 4:00PM Eastern on 27 January 2025. All responses under this Sources Sought Notice must be emailed to brooke.l.patterson@usace.army.mil, tamara.c.bonomolo@usace.army.mil, and paula.m.beck@usace.army.mil referencing the sources sought notice number in the email subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
Administrative Information:
This Notice does not constitute a solicitation. It does not guarantee the future issuance of a solicitation, nor does it commit the Government to contract for any supply or service. Furthermore, USACE NAB will not accept unsolicited proposals. In accordance with Federal Acquisition Regulation (FAR) 15.201(e), responses to this Notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. It is the responsibility of the interested parties to monitor this site for additional information pertaining to this Notice. Information in this notice is subject to change. No reimbursement will be made for any costs associated with providing information in response to this request or any follow-up information request(s). All costs associated with responding to this Notice will be solely at the responding party's expense.
