COMPETITIVE
COMBINED SYNOPSIS / SOLICITATION
Title: Consulting Services in relation to Medical Device Development under Blueprint MedTech Initiative – Subject Matter Expert in Neurosurgery
RFQ: 75N95025Q00007
(i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) The solicitation number is 75N95025Q00007 and the solicitation is issued as a Request for Quotation (RFQ).
This acquisition is for a commercial item or service and is conducted under the authority of the FAR part 13—Simplified Acquisition Procedures; and FAR Part 12—Acquisition of Commercial Products and Commercial Services, and is not expected to exceed the
Simplified Acquisition Threshold (SAT). A Time and Materials/Labor Hour type of purchase order is contemplated for this requirement.
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2024-05, dated April 22, 2024.
(iv) The North American Industry Classification System (NAICS) code for this procurement is 541990 - All Other Professional, Scientific, and Technical Services, and the small business size standard is $16.5M. This requirement shall be solicited using competitive procedures as a total small business set-aside.
(v) DESCRIPTION
The Government requires the following services:
The NIH seeks to procure a highly experienced subject matter expert with expertise in neurological medical device research and development. The consultant must be a scientist or engineer with specific experience in neurological medical device research
and development through academic research, including research in animal models and testing through clinical research in human patients. The consultant shall provide feedback to the NIH program leadership and technical guidance on medical device
development projects within the Blueprint MedTech initiative portfolio. The Contractor will serve as a Blueprint MedTech External Oversight Committee member, providing strategic guidance on Blueprint MedTech projects and grants funded through the
Blueprint MedTech initiative.
(vi) Please refer to Attachment 1 – Statement of Work for details and information describing the characteristics and requirements for the required services.
(vii) The Government anticipates award of a time and materials purchase order for this acquisition, and the anticipated period of performance to be twelve (12) months for the Base Period, with two (2) Option Period of twelve (12) months :
- Base Period: December 5, 2024 – December 4, 2025
- Option Period 1: December 5, 2025 – December 4, 2026
- Option Period 2: December 5, 2026 – December 4, 2027
It is anticipated that the majority of performance shall be remote at the Contractor’s own facility. Conference calls and email shall be the primary mode of communication; however, the Contractor may be required to work at Government facilities in the
continental United States, primarily Bethesda, MD, on an as-needed basis. The Contractor must attend one on-site meeting at a Blueprint MedTech hub location (Boston, MA, or greater Washington, DC) per year.
(viii) The provision at FAR Clause 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023) is applicable and incorporated by reference into this solicitation.
(ix) The provision at FAR Clause 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021) is applicable and incorporated by reference into this solicitation. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.
Each quote will be evaluated in strict conformity with the evaluation factors, utilizing quantitative scores and written critiques. The evaluation will be based upon the demonstrated capabilities of the prospective Contractor in relation to the needs of the
project as set forth in the solicitation.
The quote will also be evaluated taking into consideration any price reductions for the requirement being ordered. A price reasonableness determination will be made and a best value analysis will be performed. The best value analysis will take into
consideration the results of the technical evaluation, price evaluation, and the ability to complete the work within the Government's required schedule. The analysis will document that the award represents the best value to the Government (considering
technical evaluation factors, past performance, and price) to meet the Government’s needs. The Government reserves the right to issue an order to the best advantage of the Government, technical merit, price, and other factors considered.
All aspects of a quote are subject to discussion, including price, technical approach and terms and conditions. At the completion of discussions, the Contractor will ensure the technical and price quote reflects the mutual understandings of the requirement and if
requested, submit a revised technical and price quote to the Contracting Officer. The Government may request clarifying information from the Contractor, as it relates to its quote.
If an award will be made without conducting discussions, Contractors may be given the opportunity to clarify certain aspects of their quote (e.g., the relevance of the contract, the Contractor's past performance information, and adverse past performance
information to which the Contractor has not previously had an opportunity to respond) or to resolve minor or clerical errors. Discussions will not be held with any Offeror determined to be technically unacceptable.
The Government reserves the right to make a single award, multiple awards, or no award at all as a result of the solicitation. In addition, the solicitation may be amended or canceled as necessary to meet the Government’s requirements.
A tradeoff process shall be used for this acquisition because it has been determined to be in the best interest of the Government to consider award to other than the lowest priced Offeror or other than the highest technically rated offeror. All evaluation factors
other than cost or price, when combined, are more important than cost or price. For this acquisition, the following considerations will be part of the trade-off process: Technical Evaluation Factors including Past Performance, and Price.
The evaluation factors are used by the technical evaluation committee when reviewing the technical quotes. The factors below are listed in order of its relative importance for evaluation purposes.
1. Technical Capability and Functionality
We will evaluate a vendor’s technical approach for soundness, practicality, and feasibility to accomplish the tasks and requirements in all Performance Areas of the Statement of Work. We will evaluate the vendor’s technical approach for their ability to meet
performance/delivery schedules under the required tasks. Also, we will evaluate their technical proposal on how well it shows a comprehensive understanding of the project’s goals, objectives, and tasks as called for in the Statement of Work (SOW). We will
evaluate their understanding of the tasks to be performed, their interrelation and complexity. We will evaluate the vendor’s discussion of anticipated problems and constraints likely to be encountered in performing the work, and their plans, solutions,
and approaches to resolving them.
2. PAST PERFORMANCE
The Offeror should provide past performance information. Past performance information shall cover a minimum of 1 year in relevant services and deliveries of comparable services. The Offeror should provide at least one reference for any project identified
under the experience factor that has a performance period within the past three years. For each reference, the offeror should provide: (1) Organization/contracting partner's name; (2) Point of contact's (POC) name and contact information: Current phone numbers. Valid email addresses; (3) Description that precisely explains: General scope of the contract. Specific requirements of the contract. Offerors will be evaluated based on information obtained from references provided by the offeror, other relevant past performance information obtained from other sources known to the Government, and any information supplied by the offeror concerning problems encountered on the identified contracts and corrective action taken.
Furthermore, the Government will assess the relative risks associated with each offeror. Performance risks are those associated with an offeror's likelihood of success in performing the acquisition requirements as indicated by that offeror's record of past
performance. The assessment of performance risk is not intended to be the product of a mechanical or mathematical analysis of an offeror's performance on a list of contracts but rather the product of subjective judgment by the Government after it considers all
available and relevant information.
3. PRICE EVALUATION
Offerors price quote will be evaluated for reasonableness. For a price to be reasonable, it must represent a price to the government that a prudent person would pay when consideration is given to prices in the market. Normally, price reasonableness is
established through adequate price competition, but may also be determined through cost and price analysis techniques. Price evaluation will not be conducted on any Offeror determined to be technically unacceptable.
4. EVALUATION OF OPTIONS
It is anticipated that any contract awarded from this solicitation will contain option periods. In accordance with FAR Clause 52.217-5, Evaluation of Options, (July 1990), the Government will evaluate offers for award purposes by adding the total price for all
options to the total price for the basic requirement, except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests. Evaluation of option periods will not obligate the Government to exercise the options. An evaluation
of this factor will only be conducted on offerors and quotes who have been determined to be technically acceptable.
(x) The provision at FAR Clause 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services (MAY 2024), is applicable and incorporated by reference into this solicitation.
(xi) The provision at FAR Clause 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (NOV 2023), applies to this acquisition. SeeAttachment 2.
(xii) The provision of FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services (MAY 2024), applies to this acquisition. See Attachment 3.
(xiii) There are no additional contract requirement(s) or terms and conditions applicable to this acquisition.
(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable to this requirement.
(xv) Responses to this solicitation must include sufficient information to establish the interested parties’ bona-fide capabilities of providing the product or service. Responses to this solicitation must include clear and convincing evidence of the Offeror’s capability
of fulfilling the requirement as it relates to the government requirements stated in this solicitation.
Basic cost and price information in the Offeror’s proposal must contain sufficient information to allow the Government to perform a basic analysis of the reasonableness of the Offeror to supply the required goods/services. Any other information or factors that
may be considered in the award decision may include such factors as: past performance; special features required for effective service coverage; and prompt payment discount terms.
The Contractor shall submit its quote electronically.
Offerors MUST verify the valid certifications, registrations, and Representation and Certifications from the System of Award Management (SAM) applications at www.SAM.gov, which may be indicated on the Offeror’s cover sheet.
In addition the vendor Unique Entity Identifier (UEI) and the certification of business size must be included in the response. All Offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.
All responses must be received no later than November 21, 2024, 2:00 PM EST. Late responses may not be accepted. All responses must reference solicitation number 75N95025Q0007. Responses must be submitted electronically to tracy.cain@nih.gov.
For information regarding this solicitation, please contact Tracy Cain by email at tracy.cain@nih.gov or by phone at (301) 443-6677.
(xvi) DATE QUESTIONS DUE: Questions and requests for clarification must be submitted electronically to the Contracting Officer, Tracy Cain, at tracy.cain@nih.gov on or before 2:00 PM EST, November 18, 2024. Fax responses will NOT be accepted.
ATTACHMENTS
- Attachment 1 - Statement of Work (SOW)
- Attachment 2 - FAR 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services (NOV 2023)
- Attachment 3 - FAR 52.212-5, Contract Terms and Conditions Required to Implement
Statutes or Executive Orders - Commercial Products and Commercial Services (MAY2024)
- Attachment 4 – Invoice and Payment Instructions
