1. INTENT 1.1 The following specifications are in addition to, and/or in place of, similar paragraphs in the Board of Education of Harford County’s (also known as Harford County Public Schools, and sometimes referred to as HCPS or the Board) “General Terms and Conditions and Instructions to Bidders and Offerors”. These specifications are intended to cover the furnishing and delivery of labor, insurance, supervision, and services required in establishing an approved Contractor(s) to provide effective and efficient Custodial Services to augment portions of HCPS custodial staff. The contracted services shall be provided in a variety of locations throughout the district, including but not limited to all fifty-four (54) schools, four (4) administrative locations and the Harford Glen Environmental Education Center. These locations are organized into four (4) regions with a Custodial Coordinator, under the direction of the Assistant Supervisor of Building Operations, overseeing each region. (See Exhibit A for a listing of schools in the four (4) service regions.) 1.2 It is the intent of these specifications to provide prospective bidders with complete information relative to the total performance of any resulting Contract. Bidders are obligated to read and understand all parts of this Invitation for Bid and to obtain clarification of any part not thoroughly understood. 1.3 The contract resulting from this solicitation will be coordinated through the Facilities Management Department. 2. SCOPE OF WORK AND/OR TECHNICAL SPECIFICATIONS 2.1 The Awarded Bidder(s) shall provide Custodial Services including labor to operate and maintain HCPS facilities which include but are not limited: • Building Operations • Cleaning (Restrooms, classrooms, offices, corridors, health suites, gymnasiums, all-purpose rooms, and ancillary spaces of HCPS owned public education and administrative buildings) • Grounds Work (Mowing, snow removal, salting, etc.) • Response to Building Related Emergencies (Including after normal working hours including weekends) 2.2 The Awarded Bidder(s) will coordinate staffing needs with the Custodial Coordinator and the Assistant Supervisor of Facilities Management to augment custodial staff and service requirements in the four (4) regions of HCPS. 2.3 Routine cleaning services during a forty (40) hour paid work week (5 days per week). Daily work schedules are broken down into shifts. Full-time custodial employees work an eight hour and 30- minute (8-1/2 hour) daily shift including a thirty (30) minute unpaid lunch break and two paid fifteen (15) minute breaks. Actual shifts vary to meet the operational needs of each school. Breaks and other work schedules will be directed by the Board of Education designee to align with custodial and facilities schedules. 2.3.1 Staffing hours will be scheduled collaboratively with the School and Facilities Management Department. (See Exhibit B for HCPS standard work hours.) 2.4 The Awarded Bidder(s) shall provide logistical and housekeeping support for after-school events, interscholastic athletic events, and community events which include after normal working hours and weekends. Tasks include building operations, cleaning, setup, and restoration before and after scheduled use. 2.5 The Awarded Bidder(s) is responsible for hiring, training and ensuring staff can perform assigned tasks. The employees shall be able to effectively communicate and be able to follow directions with staff in their respective buildings and be presented as neat, clean, and shall maintain a courteous and respectful attitude. 2.6 The staff of the Awarded Bidder(s) are not assigned to a specific building. Staff may be required to work in various locations based upon the operational needs of HCPS. 2.7 Awarded Bidder(s) employees shall be thoroughly instructed by their Supervisor(s) as to their required duties, the methods of performance, and all rules and regulations regarding this contract. 2.8 The Awarded Bidder(s) employees shall meet all state, federal, and local requirements and shall be in good physical and mental condition and integrity. Employees shall also be familiar with and follow HCPS policies and procedures. 2.9 Each employee shall have a criminal record check and be fingerprinted by HCPS in accordance with HCPS policies prior to performing services under the contract. The Contractor will be responsible for costs affiliated with the criminal record checks and fingerprinting.
