DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Submit capability statement to Keysha.Gorman74@va.gov by 8am on 4/4/25. Include your Sam s UEI and business size. A. SCOPE OF WORK: The Contractor will provide all resources necessary to perform deficiency corrections found on the most recent Medical Gas Report on medical gas outlets, alarms, and source equipment at the Washington DC VA Medical Center. The repairs shall be performed in accordance with the guidelines of NFPA 99 Medical Gas Requirements for Health Care Facilities (NFPA 99 Medical Gas for Healthcare Facilities [2021 code] (chthealthcare.com). The systems to be repaired include the medical air & vacuum systems, oxygen systems, nitrous oxide systems, and nitrogen systems. B. PLACE OF PERFORMANCE: Washington DC Veteran Affairs Medical Center located at 50 Irving St. N.W. Washington, DC 20422. SOW Area alarm conversion. Upon acceptance of quote, schedule appropriate start time with customer. Arrive at site and preform safety procedures to properly evaluate each unit that is offline. (Lock, and tag out if necessary) Remove damaged parts and repair with new manufacture recommended parts. Conversion of Area faulty Area alarm with new Alert Series (LCD panel) 5GAS (Oxy,Air,Vac,N20) and power supply Once the repairs are completed contractor shall preform a startup of alarm system and check for leaks, and place unit into automatic operation. Remove all damaged parts and or equipment. SOW Pressure testing CO2 distribution. Upon acceptance of quote, schedule appropriate start time with customer. Arrive at site and preform safety procedures to properly evaluate each unit that is offline. (Lock, and tag out if necessary) Pressure test CO2 Distribution for OR 1 through 5 Provide a report of findings to the C. PERIOD OF PERFORMANCE: The Contractor will perform deficiency corrections of Washington DC VAMC s medical gas systems on a time that is convenient with the government. D. CHECK-IN & CHECK-OUT PROCEDURES: The Contractor s Field Service Engineer(s) must check-in with the COR upon arrival at the VAMC. The Field Service Engineer will be issued a Contractor s identification badge which will be always displayed while on VAMC property and surrendered upon completion of the inspection services. Also, the Field Service Engineers (FSE) will be required to enter the following information into the Control Panel Log: name of Field Service Engineer, name of Contractor, current date, time in, location of service/equipment being serviced, and time out. The Field Service Engineer shall notify the COR or other designated Engineering person before leaving. E. INSPECTION EQUIPMENT CALIBRATION CERTIFICATES: Prior to performing the inspection services, the Contractor shall provide the COR with a copy of the current calibration certification of all test equipment which shall be used by the Contractor during its inspection of the medical gas system. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard. F. INSPECTION REPORT: At the conclusion of the medical gas system repair, the Contractor must deliver a written Inspection Report to the COR. The Inspection Report must, at a minimum, document the following data legibly and in complete detail: 1. Name of Contractor. 2. Name & signature of the Field Service Engineer(s) who performed the inspection and field-testing services. 3. Date & time of inspection (starting and ending). 4. Identification of equipment inspected during visit: device name/description, device location (if applicable), manufacturer s name, model number, serial number, inventory/barcode, and any other identification numbers. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT: The Contractor shall have fully qualified Field Service Engineer performing all service on the equipment under contract. Within the 7-day period after the award of the contract, the Contractor shall submit a list of the fully qualified Field Service Engineers who shall perform the contracted service at this VAMC for each make and model of equipment on the equipment schedule. The list for each Field Service Engineer performing work at this VAMC will include: their name, geographic location, length and type of experience maintaining medical equipment (specific to make and model of equipment), and their formal training (specific to the make and model of equipment). Each respondent must have an established business, with an office and full-time staff. Generally, the Contractor shall have two years of successful experience in fully maintaining the full schedule of equipment for this contract. This staff includes two fully qualified Field Service Engineers who shall serve as the primary technician and backup for the servicing of the items listed on the schedule of equipment at this VAMC. The term fully qualified is based upon training and experience the field. For training, the field Service Engineer(s)has successfully completed formalized training program and certified as a field inspector for NFPA 99-Medical Gas Requirements for Heath Car Facilities and Joint Commission Standards. for the equipment identified in the scheduled of equipment. For field experience, the Field Service Engineer(s) shall have a minimum of four years of experience (except for equipment on the market less than two (2) years) performing preventive maintenance and equipment repairs on the equipment. The Field Service Engineers shall be authorized by the Contractor to perform the maintenance services. All work shall be performed by fully qualified individuals. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved Field Service Engineers for each make and model the Contractor services at the VAMC, as detailed in Section C.15. The Contracting Officer may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any VAMC equipment. The Contracting Officer and COTR specifically reserve the right to reject any of the Contractor s personnel and refuse them permission to work on the VAMC equipment. If subcontractor(s) are used, they must be approved by the Contracting Officer; the Contractor shall submit any proposed change in subcontractor(s) to the Contracting Officer for approval or disapproval. G. SAFETY PRECAUTIONS: The Contractor shall comply with all applicable Federal, State and Local legal requirements regarding workers health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulation, such as applicable provision of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees. Contractor shall assume the responsibility to guard against causing fires and/or explosion and to protect Government Property, reference NFPA 241 and 29 CFR 1926. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially regarding exits and exit way access. Utility shutdowns shall not compromise security, communication, or fire safety for occupants. All necessary precautions shall be taken by the Contractor to prevent activation of any existing smoke detectors or sprinkler heads. H. HAZARDOUS MATERIAL REPORTING: The Contractor shall maintain inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR s 355, 370, & 372) it plans to use at the VAMC to carry out its inspection. Hazardous materials must be inventoried when received and when the project is completed and shall be submitted to the COR. In the event of a spill, Contractor shall immediately notify the COR. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provision of 40 CFR Part 761. I. ONSITE PARKING INFORMATION: Contractor must park in the area designated for contractor parking. J. SERVICE CONTRACT LABOR STANDARDS: The Service Contract Labor Standards apply to this contract. Contractor will be responsible for compliance with the Service Contract Labor Standards and determining which of its workers are performing on or in connection with the contract and properly segregating their hours for purposes of pay and recordkeeping. The Department of Labor s Wage Determination is provided as an attachment in Section D; it specifies the minimum wages and fringe benefits for workers performing on or in connection with this contract. K. NONPERSONAL SERVICES: The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the inspection services. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services.
