Specifications include, but are not limited to: Task I - Review and Confirmation / Concept Development 1.1 Update Operational and Space Needs Assessment: a. The Schematic Designer shall attend a kick-off meeting with the Owner to review the project goals, the scope of tasks to be undertaken, procedural protocols, and the nature and schedule of deliverables. b. Meet with key staff from the DPW to review and update the initial facility programming documents. i. Meet with DPW management, division supervisory staff, and workforce staff to review the building and site program requirements for a new facility. ii. Based on the results of the existing documentation review and staff interviews, create/update programming sketches for each major functional space to be incorporated into a new facility. iii. Identify and confirm all site components to be incorporated into a new facility including building, site components, stormwater BMPs, Soil Absorption System, well, fueling, bulk material storage, salt storage, circulation, and parking. iv. Create a Facility Space Needs Matrix which details each space required for the facility, including operational spaces and support spaces with square footage calculations. v. Review the updated programming sketches and matrix with the PBC vi. Incorporate comments from the PBC into an updated DPW Facility Space Needs Matrix. c. Verify the vehicle / equipment inventory list. d. Based on the results of the facility program verification tasks, the Schematic Designer shall update space needs assessment into a matrix that will summarize the total area required. e. Review previous studies provided to the town and, where applicable, incorporate them into the schematic design. 1.2 Zoning Analysis: The Schematic Designer shall prepare a zoning analysis for the site utilizing the current local zoning regulations (allowable use, setbacks, lot coverage, height, floor area ratio, etc.). The analysis shall identify dimensional restrictions as well as any anticipated special permits or variances required to meet the requirements of the zoning bylaws. 1.3 Existing Building Conditions Plan Development: The Schematic Designer shall prepare existing conditions measured plans for the existing buildings designated to be relocated for adaptive reuse to support the operations (fabric membrane structures). 1.4 Concept Plan Development: Prepare building and site plan alternatives for the site to confirm the most cost effective and efficient building and site configuration for supporting the operations. a. Utilize the results of the Operational and Space Needs Assessment to verify building and site alternatives for the site. The site plans shall show the layout of driveways and parking, building(s), vehicle fueling facility, canopies, salt shed relocation, fabric building relocation area, potable water well, soil absorption system, snow storage, etc. b. All concepts shall be reviewed with the Town and comments incorporated accordingly, to create preferred site alternatives. 1.5 Geotechnical Investigation: Based on the preferred alternatives and the review of existing site documentation, the Schematic Designer shall conduct a geotechnical subsurface investigation for the proposed site. Work shall include hiring a drilling contractor and advancing soil borings over a two-day period to identify soil conditions for construction of the proposed facilities and to measure depth to groundwater. Drilling shall be performed using Hollow Stem Auger techniques. Work shall also include digging test pits to visually observe subsurface conditions on the site and to determine suitability of subsurface conditions to accept stormwater systems. Quantity and locations of test pits shall be selected following the initial drilling program and preliminary design of the stormwater system. The scope is based upon the Town providing the equipment and operator to dig the test pits. The Schematic Designer shall provide a field representative to document observations of the subsurface conditions at the test pits for up to two (2) days. 1.6 Environmental Preliminary Assessment: The Schematic Designer shall conduct a DEP file search to identify previous site releases and remediation / close-out status. Based on the file review, the Schematic Designer shall prepare a memorandum summarizing the results of the file review and recommendations for future soil and groundwater sampling (if appropriate). 1.7 Survey of Preferred Site: The Schematic Designer shall prepare an existing conditions survey for the existing site including a topographic and utility survey. The survey shall be limited to the proposed development area. 1.8 Sustainable and Alternatives Energy Assessment: The Schematic Designer shall prepare an assessment and include into the drawings, if necessary, the use of sustainable and alternatives energy such as but not limited to solar or connecting to the existing solar array adjacent to the site.
