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25-0030 - Municipal Financial Management Software & Support

25-0030 - Municipal Financial Management Software & Support
This solicitation is CLOSED
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Basic Information

Reference Number

0000374294

Issuing Organization

Town of West Springfield

Owner Organization

Town of West Springfield

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

25-0030

Title

Municipal Financial Management Software & Support

Source ID

PU.AG.USA.1635970.C13915226

Details

Location

United States, Massachusetts, Hampden County

Piggyback Contract

No

Description

The Town of West Springfield is seeking proposals from qualified vendors for a replacement municipal financial management software system.  The Town will be entering into a three (3) year contract.  Bids are in accordance with M.G.L. Chapter 30B.

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Dates

Publication

01/24/2025 04:23 PM EST

Bid Intent

Not Available

Question Acceptance Deadline

02/14/2025 04:00 PM EST

Questions are submitted online

Yes

Closing DateA - Latest Addendum

03/14/2025 11:00 AM EDT

Contact Information

Jaime Flores

413-495-1732

jflores@townofwestspringfield.org

Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Envelope 1 - Technical Proposal

Pricing

No pricing in this envelope

Bid Documents List
Item Name Description Mandatory Limited to 1 file
Bid Documents Documents defining the proposal No No
No entries
Additional Bidding Instructions

The technical/non-price proposal must contain the following in addition to the required forms:

  1. Cover Letter
  2. Executive Summary
  3. Company Background
  4. Implementation Methodology
  5. Support Maintenance Policies & Procedures
  6. Functional Requirements Questionnaire
  7. Hardware & System Operating Software Specifications

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Envelope 2 - Price Proposal

Pricing

Lump sum

Bid Documents List
Item Name Description Mandatory Limited to 1 file
Bid Documents Documents defining the proposal No No
No entries
Additional Bidding Instructions

The price proposal should contain an amount for the completion of the scope of services, using the enclosed “Price Proposal”.  

No reference to costs may be included in any other sections of your proposal aside from the price proposal.

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