Specifications include, but are not limited to: The firm selected will be required to assume responsibility for all services described in this RFP and in the proposal, regardless of who actually provides such services and whether the selected firm utilizes separate consultants. The selected firm shall be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract. The firm shall provide at least all services traditionally provided by a construction manager-at risk on school construction projects in Michigan and compliance with other applicable laws. In the event of a joint proposal, such firm shall be jointly and severally responsible for all services offered in the proposal, regardless of who produces them; It is assumed that any proposal submitted will include, but shall not necessarily be limited to, the performance of all of the activities and services identified in this RFP and as set forth in the form of Agreement attached as Attachment “A.” CGRESD will consider alternate proposals; however, the proposals must clearly indicate any activities that have been deleted and/or added from the requested scope of services. 1. Pre-Design Phase Services a. Conducting a full facility review with CGRESD and potentially the Architect. b. Work with Architect to develop cost estimates. c. Assist CGRESD in planning, developing concepts, and facilities assessment. 2. Design Phase Services a. Consult with CGRESD and its Architect to provide value engineering and construction advice regarding materials, methods, systems, and other conditions as they affect the project(s). b. Review design drawings and documents, prepare a budget of estimated construction costs and continuously update the budget. c. Conduct and/or coordinate all testing and/or surveys required for the project(s). d. Prepare a construction schedule including recommendations for appropriate bidding categories and phases, as well as contract coordination and sequencing. e. Prepare an occupancy schedule to be implemented upon completion of construction. f. Prepare a projected cash flow schedule for all aspects of the project. g. Assist with public meetings. h. Develop suggested adjustments of materials, systems and other factors, which affect costs and schedule. i. Provide cost review and constructability analysis of design detailing, recommending alternative solutions whenever details affect construction feasibility, cost orschedules. 3. Bidding Phase Services a. Locate, screen, and recommend bidders for CGRESD approval. b. Develop proposal forms and write work scope descriptions for each separate bidding category. c. Distribute construction documents to bidders. d. Conduct pre-bid conferences with all contractors for each division of work. e. Assist in evaluating proposals. 4 f. Conduct post-bid interviews with apparent low bidders. g. Make award recommendations to CGRESD. h. Prepare all trade subcontracts and associated documents, taking into account project specific issues including but not limited to dispute resolution and insurance matters. i. Provide a copy of insurance certificates for the coverage required by the project. j. Receive and review construction bonds: performance and payment, where applicable. k. Secure building permits and other governmental agency approvals and advise CGRESD of the same. l. Coordinate bid process and provide responses to bidder RFI’s or distribute to A/E or Owner for response as appropriate. m. Conduct bidding operation to meet all state, federal, and local legal requirements and in compliance with Board policies. n. Develop summary of bids and bid recommendations to the Owner for approval. o. Confirm compliance of all materials and identify proposed deviations. 4. Construction Phase Services a. Continually update detailed construction and occupancy schedules. b. Act as the prime contractor responsible to CGRESD for the full performance and construction of the Project in accordance with the drawings and specifications. c. Provide performance and payment bonds covering the entire Project’s cost of the work. d. Provide full-time, on-site staff to plan, manage, and coordinate subcontractors’ activities, including work quality and safety programs. e. Coordinate and monitor safety programs implemented by contractors. f. Monitor the schedule on a daily basis and ensure timely adherence to the schedule. While the Construction Manager will be responsible to the Owner to maintain the schedule, the Construction Manager is expected to take appropriate action with subcontractors necessary to maintain scheduled performance. g. Conduct progress meetings and provide progress reports, including periodic updates, as reasonably directed by CGRESD of any activities which may affect operations. h. Conduct project meetings for planning, coordination, and payments. i. Periodic meetings with trade contractors’ foremen as necessary for the project and/or as reasonably directed by CGRESD. ii. Monthly meetings with CGRESD administrators and representatives of the Architect which will include status reports on the project, budget, change orders, and allowances for reimbursable expenses. iii. Provide copies of meeting minutes for distribution to appropriate staff and Board members. g. Monitor trade contractor performance and contract compliance. h. Coordinate construction interfaces, methods, techniques and sequences. i. Evaluate change order requests, receive CGRESD and Architect approvals, and coordinate and monitor implementation of change orders. j. Review shop drawings for compliance with contract documents. k. Expedite the shop drawing review process with the Architect. l. Collect, assemble and provide to CGRESD as-built drawings and records, operating the maintenance manuals, warranties, guarantees, and project directories. m. Prepare and administer payment and cost control procedures, including the following: i. Trade contractors’ Schedule of Values. ii. Trade contractors’ Payment Application and Certification’ iii. Trade contractors’ Sworn Statements and Waivers of Lien, if applicable. iv. Purchase Order and Disbursement Summaries. v. Change Order Listings. vi. Budget Cost Summary Reports. n. Expedite CGRESD-ordered materials and loose equipment delivery. 5 o. Administer all general condition and construction support activities on behalf of CGRESD. p. Coordinate completion of punch lists, final inspections, CGRESD acceptance and occupancy. q. Develop and secure all trade contracts. r. Process all subcontract submittals and monitor approvals for timely delivery of specified materials s. Process all subcontractor RFI’s t. Provide administration of all subcontracts for construction, furnishing and equipment with Architect’s assistance. 5. Post-Construction Phase Services a. Assist in facilitating/requiring training sessions for appropriate employees regarding the operation and maintenance of technical equipment. b. Provide follow-up and call-back services for the duration of the longest warranty period covered by a contractor on the Project. c. Conduct a post-occupancy walk-through appropriately timed to address Project issues prior to expiration of applicable warranties. d. When requested, advise and assist CGRESD with special and/or additional services beyond the scope of basic services. e. Assist the Architect with establishing the dates of Substantial Completion. Issue and collect final closeout paperwork.
