This project will be led by a Project Management Team (PMT) with members from the City of Mankato Engineering, Planning, and Communications and Engagement, Minnesota State University, and MAPO. PMT members will be defined at the start of the project and serve for the life of the project. PMT members shall not change without notification to, and approval of the Project management team. Project management includes work necessary for communicating and completing the project tasks on time and within scope and budget. The Contractor must not reassign the project manager or their primary duties without the written consent of the Project Management Team. The Contractor’s staff must have the training and expertise necessary for the work tasks to which they are assigned. Contractor will: a. Provide all meeting agendas at least 1 day prior to meetings and all meeting minutes must be submitted within 3 business days after each meeting. b. Prepare monthly invoices and coordinate with MAPO for payment. Invoices will be accompanied by a progress report form and supporting data for direct expenses. Complete streets activities will be tracked and invoiced separately. A minimum of $23,000 worth of complete streets eligible activities under the waiver for BIL §11206 will be invoiced in 2025. c. Schedule and facilitate a project kickoff meeting to confirm the basic project objectives, solidify a work plan, and obtain consensus on the project requirements. d. Hold bi-weekly conference calls with the project managers and key technical staff as needed to continue making progress on the project (as needed). e. Hold monthly PMT meetings (as needed) to update the PMT on progress and discuss project draft documents and deliverables. f. Create and manage a schedule to keep the study moving forward and keep project partners informed of upcoming work.
