The Black Hills Health Care System requires Pharmacy Crash Carts and accessories with the Salient Characteristics listed below. This is a sources sought looking for businesses to provide the supplies listed below for market research purposes. No awards of a contract will be made from this announcement. If you are a vendor that can provide the requested information above and required supplies described below with competitive pricing, send your information (to include your organization's Unique Entity Identifier number) with a description of proof of capability to: brian.whalen-crichton@va.gov on or before November 1st, 2024. Only emailed responses will be considered. Additionally, please provide answers as appropriate to the following questions in the table below with your response to this sources sought. Failure to respond to the following questions may affect the acquisition strategy. 1. Identify your organization's socio-economic category. 2. Identify if your organization is the manufacturer of the requested supplies. If you are not the manufacturer, identify the manufacturer of the supplies that you will provide and their socio-economic category. 3. Fill out the certificate under FAR Provision 52.225-2(b), identifying the item and its country of origin. ( https://www.acquisition.gov/far/part-52#FAR_52_225_2__d3401e52). If the product is a US domestic end product, write in USA for the item's country of origin. 4. State whether any of the requested supplies may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.). 5. Address whether your organization meets the requirements of 13 CFR 121.406 (b)(1)(i), (b)(1)(ii) and (b)(1)(iii) (https://www.ecfr.gov/current/title-13/chapter-I/part-121/subpart-A/subject-group-ECFR0fca5207262de47/section-121.406#p-121.406(b)). 6. Provide estimated shipping and delivery information for the requested supplies (e.g. Expected lead time on delivery).  *If applicable, VAAR 852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses.*  *If applicable, VAAR 852.212-71 Gray Market Items, will apply to the potential solicitation.* *If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses. *
VA BHHCS Crash Cart Procurement Fort Meade/Hot Springs
General Conditions and Statement of Work
Pharmacy Service/27A & 270
Crash Carts
- Introduction
The VA BHHCS Pharmacy Service has a requirement to purchase with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a brand name or equal requirement. See FAR Clause 52.211-6 – Brand Name or Equal (AUG 1999) for additional information. See attachments for salient characteristics. This requirement is in support of the VABHHCS. Item(s) are to be delivered to the location specified in section 2.4.1.
Table 1 – Package Items Summary
Item Number
NOMENCLATURE
Quantity
1.
Cart - Red in color with 9 drawers
20
2.
Multi 3 IN Breakaway Lock Kit for Cart
140
3.
Multi 6 IN Breakaway Lock Kit for Cart
20
4.
Defibrillator Shelf, Painted, Standard, for Cart
20
5.
Cardiac Board & 2 Brackets for Cart
20
6.
Shelf, Suction Unit, Standard for Cart
20
7.
IV Pole, 2 Prong, For MDS Line
20
8.
Oxygen Cylinder Holder, Aluminum, D/E Cylinders, or Classic and Mini Line
20
9.
Electrical Outlet Strip for Cart, 6 outlets with covers, Hospital Grade
20
10.
Pull through Shelf Accessory for Carts, top mount, Factory Install
20
11.
Notebook Holder, Mounts Direct to Cart, Factory Install
20
12.
Sharps Holder, Locking, with Glove Box Holder, Includes 5 Qt Sharps Container
20
13.
Rear Mounting Cardiac Assist Stool
20
- General Conditions
- Site Address
- The addresses of the VA BHHCS Facilities are listed below. Additional information on delivery is located in section 2.4.
500 North 5th Street, Hot Springs, SD, 57747
113 Comanche Road, Fort Meade, SD, 57741
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- Delivery Schedule
Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.
Table 2 – Anticipated Building Outfitting Schedule
Building Name
ITEMS-COORDINATION
Est. Delivery Start Date
Est. Delivery End Date
{Enter BLDG # to be delivered to and WHS BLDG #}
{Enter Item Name}
{Wish Date for Delivery}
{Must have by Date}
FM WHS Bldg 46
Cart(12)
12/16/2024
1/16/2025
FM WHS Bldg 46
Multi 3 IN Breakaway Lock Kit for Cart (84)
12/16/2024
1/16/2025
FM WHS Bldg 46
Multi 6 IN Breakaway Lock Kit for Cart (12)
12/16/2024
1/16/2025
FM WHS Bldg 46
Defibrillator Shelf, Painted, Standard, for Cart (12)
12/16/2024
1/16/2025
FM WHS Bldg 46
Cardiac Board & 2 Brackets for Cart (12)
12/16/2024
1/16/2025
FM WHS Bldg 46
Shelf, Suction Unit, Standard for Cart (12)
12/16/2024
1/16/2025
FM WHS Bldg 46
IV Pole, 2 Prong, For MDS Line (12)
12/16/2024
1/16/2025
FM WHS Bldg 46
Oxygen Cylinder Holder, Aluminum, D/E Cylinders, or Classic and Mini Line (12)
12/16/2024
1/16/2025
FM WHS Bldg 46
Electrical Outlet Strip for Cart, 6 outlets with covers, Hospital Grade (12)
12/16/2024
1/16/2025
FM WHS Bldg 46
Pull through Shelf Accessory for Carts, top mount, Factory Install (12)
12/16/2024
1/16/2025
FM WHS Bldg 46
Notebook Holder, Mounts Direct to Cart, Factory Install (12)
12/16/2024
1/16/2025
FM WHS Bldg 46
Sharps Holder, Locking, with Glove Box Holder, Includes 5 Qt Sharps Container (12)
12/16/2024
1/16/2025
FM WHS Bldg 46
Rear Mounting Cardiac Assist Stool (12)
12/16/2024
1/16/2025
HS WHS Bldg 6
Cart(8)
12/16/2024
1/16/2025
HS WHS Bldg 6
Multi 3 IN Breakaway Lock Kit for Cart (56)
12/16/2024
1/16/2025
HS WHS Bldg 6
Multi 6 IN Breakaway Lock Kit for Cart (8)
12/16/2024
1/16/2025
HS WHS Bldg 6
Defibrillator Shelf, Painted, Standard, for Cart (8)
12/16/2024
1/16/2025
HS WHS Bldg 6
Cardiac Board & 2 Brackets for Cart (8)
12/16/2024
1/16/2025
HS WHS Bldg 6
Shelf, Suction Unit, Standard for Cart (8)
12/16/2024
1/16/2025
HS WHS Bldg 6
IV Pole, 2 Prong, For MDS Line (8)
12/16/2024
1/16/2025
HS WHS Bldg 6
Oxygen Cylinder Holder, Aluminum, D/E Cylinders, or Classic and Mini Line (8)
12/16/2024
1/16/2025
HS WHS Bldg 6
Electrical Outlet Strip for Cart, 6 outlets with covers, Hospital Grade (8)
12/16/2024
1/16/2025
HS WHS Bldg 6
Pull through Shelf Accessory for Carts, top mount, Factory Install (8)
12/16/2024
1/16/2025
HS WHS Bldg 6
Notebook Holder, Mounts Direct to Cart, Factory Install (8)
12/16/2024
1/16/2025
HS WHS Bldg 6
Sharps Holder, Locking, with Glove Box Holder, Includes 5 Qt Sharps Container (8)
12/16/2024
1/16/2025
HS WHS Bldg 6
Rear Mounting Cardiac Assist Stool (8)
12/16/2024
1/16/2025
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- Schedule and Order Management
- The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 90 days due to construction delays.
- The awardees actual delivery dates will be confirmed by VA upon award.
- Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.
- Delivery and Receiving
- Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Logistics Warehouse at 605-345-2511 extension 17023 for Fort Meade and Rapid City and 605-745-2038 in Hot Springs to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company. Vendor responsible for conducting a site visit to verify logistics and loading dock access/egress.
- Delivery shall be freight on board (FOB) – Destination.
- The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.
- The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1530, Monday through Friday, and excluding Federal Holidays.
- Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.
- Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.
2.4.7 Delivery and Installation includes:
Offloading the equipment from the truck, moving the equipment to the correct delivery location in the space, uncrating or unboxing the equipment and removing all trash, setting up the equipment according to the manufacturers specification and testing the equipment to verify that it is operational. Equipment installation paperwork & warranty information must be handed to the approved government contact onsite. See Sections 2.8, 2.9, & 2.10 below
-
- Use of Warehouse-Not applicable direct delivery to the new facility
- If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery.
- The vendor shall communicate through the VA POC any required coordination requirements.
- Clean Up and Disposal
- There are no dumpsters available for vendor use.
- The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.
- Deliverables
- If applicable, the vendor shall provide CAD drawings (including shop drawings) and specifications for site prep for their product as required.
- The vendor shall provide a completed VA Form 6550 with submittal documents for any and all item(s) that may connect to the VA network and medical devices that store sensitive patient information.
- ☐ Network Required if Checked
☐ Manufacturer Certified Installation Required if Checked
☐ BMET Training Required if Checked
☐ End User Training Required if Checked
-
- Assembly and Installation [ ☒ is ☐ is not] required.
- The vendor is required to manage and coordinate installation at the VABHHCS with the COR of this contract.
- Installation and assembly shall take place during normal business hours which are defined as: 0800 to 1530, Monday through Friday, and excluding Federal Holidays.
- The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.
- The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.
- The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.
- During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and COR for this contract. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.
- Training [ ☐ is ☒ is not required]
- The vendor shall coordinate through the VA POC to provide a hands-on training session to staff selected by the VA. Training shall be completed within 45 days after final installation of equipment. The vendor will record the training and provide an electronic copy of the training to the VA POC for VA to use to train additional personal at a future date. In addition, the vendor shall provide additional training documents to the VA POC for training additional persons at a future date.
- If checked in Section 2.7.3 the vendor is to provide training to the onsite and/or regional BioMed Representative working for the VA. All documents related to the installation, maintenance, and warranty information is to be turned over to the BioMed representative(s) once training is completed.
- Standard Warranty
- The products shall be covered by vendor’s standard warranty terms and provisions. Vendors to provide their standard warranty information in their proposals. It should be noted however that the warranty coverage shall be no less than 1 YEAR per VA policy.
- The warranty period set forth therein shall be for one year following the date of installation at the VABHHCS.
- The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the vendor.
- The vendor shall warrant the products against defects in material and workmanship under normal use and service, repair or replace at vendor’s cost any defective Product (or issue a credit or refund, as the case may be, based on the purchase price paid therefor); and
- The vendor shall pay (or refund the amount of) all freight and shipping charges for any defective Products returned under this paragraph.
- Use of Premises
- If during the performance of this contract, work will be carried out on VABHHCS premises, the vendor shall perform all work in such a manner that will cause a minimum interference with VABHHCS operations and the operations of other contractors on the premises.
- The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor (GC) prior to and during delivery and installation activities.
- The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g., hard hats, safety vests).
- The vendors shall abide by all rules and regulations set forth by the CDC & the VABHHCS due to the Coronavirus (COVID-19) and have their own personal protective equipment (PPE) in use for the time they are on the GLA campus grounds.
- Salient Characteristics
- Item Name: Crash Cart
Item Description: Crash cart with 30” of vertical drawer space. Antimicrobial plastic top, ergonomic push handles (one side), 5” ball-bearing tente casters, full-extension drawer slides, drawer pulls, protective stabilizing pontoon bumpers. Each cart will have 9 drawers; 8 drawers will be 3 inch drawers and 1 drawer will be 6 inches. Specifically, the top drawer will be 3 inches with a non-locking latch. The bottom drawer will be 6 inches with a breakaway lock. The 7 remaining middle drawers will be 3 inches each with breakaway locks on each drawer.
-
-
- Characteristics: Vendor to provide onsite demonstration of equipment prior to contract award. This is to ensure the product will work with all the items that must be on/in the cart to make it operational. Carts will be red in color. Each cart will have a defibrillator shelf, with inside dimensions of 12 inches x 20 inches. Each cart will a shelf with corner bumpers for suction unit, 16.9 inches W x 9.5 inches D. Each cart will have an oxygen cylinder holder, aluminum for D/E Cylinders. Each cart will have a cardiac board and 2 brackets, rear mounting. Each cart will have an IV Pole, 2 prong. Each cart will have a notebook holder 12.5 inches H x 12 inches W x 5 inches D that directly mounts to cart, factory installed. Each cart has a sharps holder, locking, with glove box holder, includes 5 Qt. sharps container. Each cart has a pull through shelf; cart accessory, top mount, factory installed. Each cart will have a rear mounted cardiac assist stool, aluminum, and steel construction, supports up to 500 lbs. Each cart has an electrical strip, 6 outlet receptables with covers, hospital grade, UL1363A Compliant, 15 ft. AC power cord, NEMA 5-15P-HG hospital grade plug & 6 NEMA 5-15RHG hospital grade receptable, includes cord wraps, rear mounted.
- Does this equipment connect to the network: These carts will not connect to the network.
- Does this need installation or any on site contractor support:No
- Training, Security and NARA Requirements
- Contractor Training __ check if required: All contractors on-site shall complete required training. Each contractor is required to print, review, and sign the attached TMS 20939 document. Contract owner/supervisor must send signed TMS 20939 documents to the contract COR, TDB
- 6500.6 Appendix C Security and NARA PRIVACY-HIPAA CLAUSE: All contractors on-site shall read and comply with attached 6500.6 Appendix C Security and NARA PRIVACY-HIPAA CLAUSE documents. See attachment A for Security and Attachment B For NARA.
- Any contractor that is required to be on site must take TMS Training 20939 and those certificates must be sent to the COR prior any work starting. See Attachment C.
