Sources Sought Notice Sources Sought Notice Page 3 of 7 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 7 SUBJECT* CARTS: COMPUTER/VIDEO MONITOR GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 77056-5643 SOLICITATION NUMBER* 36C25625Q0577 RESPONSE DATE/TIME/ZONE 03-07-2025 1300 CENTRAL TIME, CHICAGO, USA ARCHIVE 5 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE PRODUCT SERVICE CODE* 6515 NAICS CODE* 334111 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston TX 77056-5643 POINT OF CONTACT* Oney Kelly Oney.kelly@va.gov PLACE OF PERFORMANCE ADDRESS 2002 Holcombe BLVD Houston TX 77030 POSTAL CODE COUNTRY ADDITIONAL INFORMATION AGENCY S URL URL DESCRIPTION AGENCY CONTACT S EMAIL ADDRESS EMAIL DESCRIPTION DESCRIPTION Department of Veterans Affairs Network Contracting Office (NCO) 16 Request For Information (RFI) Page 7 of 7 Page 1 of DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the Government to enter into a contract, nor does it restrict the Government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the Government. Information submitted in response to this notice is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI 1. Title: Carts on Wheels 2. Purpose: The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy (e.g., set-aside, sole source, unrestricted) for a solicitation the VA intends on issuing shortly for the following: Item # Description/Part Number* Qty 1483613 Howard Medical HI-Care E Cart Description - see proposal for complete detailed configuration. 293 HSTNVA-INT-293 A Howard Medical authorized technician will complete the on-site setup and integration of 293 Howard Medical carts - see proposal for complete details. 1 Supply Specifications Requirements: Howard Medical HI-Care E Cart Description HI-Care E Cart configured with PowerMax 150 power system with 50 ah class Lithium Battery, description: - Central control panel for drawer access, power system controls, battery fuel gauge with visual and audible alerts, height adjustments, and light controls. PowerMax 150 with 50 ah class Lithium Iron Phosphate power system - Rechargeable, high-efficiency power system; for powering devices up to 150W (150VA); 20A charger; 120VAC true sine output; features: - High output efficiency (85%) - Reusable air filter minimizes dust ingestion, improves reliability - Long battery life; high cycle life - Fast charging (100% recharge in about 2.8 hrs) - Durable- recovery from prolonged discharge - Safe- excellent stability - Lower cost of ownership - Lightweight 13.2 lb Battery Motorized work surface height adjustment - without storage cabinet: 32.5 sitting to 47.6 standing - with 2-tier storage cabinet: 32.5 sitting to 47.6 standing - with 4-tier storage cabinet: 34.1 sitting to 47.6 standing LCD VESA monitor mount with motorized height adjustment (5.25 range). - Monitor mount for 75 or 100mm VESA, includes tilt and swivel motions, supports vertical or horizontal monitor orientation Large work surface area (17 W x 14.3 D) with translucent protective cover Large, fan cooled, Electronic Locking PC compartment (dimensions: 17.1'W x 12.5'D x 3.2'H) (4) 5' premium casters with 2 locking casters on front Electronic Steer Assist Technology, push button on console activates rear casters tracking system for effortless steering Ergonomic adjustable push handles on front of cart and wrap around handle on sides and rear Slide-out keyboard tray with positive and negative tilt feature and integral wrist rest. - Max keyboard dimensions (18.2'W x 7.5'D x 1.6'H) Mouse surface and mouse pouch on left or right side of keyboard LED keyboard light with multiple brightness levels. LED Work Surface light with adjustable brightness and selectable light color. White or red hue LED Med Drawer Light with manual on/off illuminates area below the keyboard tray Integral AC power distribution with 6 AC receptacles for powering customer equipment Universal accessory mounting locations on rear of cart and on monitor mount Cable management area with easy access panels to manage and house excess cables 8ft three-coiled sections power cord with hospital-grade AC plug, dual integrated hooks Cart overall size 21.4'W x 23.3'D, Base foot print 19 W x 20 D Foot rests on front legs to help reduce fatigue Anti-microbial agents in touch surfaces to help reduce the spread of certain types of bacteria Tool-less, snap on, battery cover Standard gray/white color scheme Cart and cart accessories ship fully assembled in one box for convenience Includes select software from our Mobile Care suite 3 Year Standard Warranty Warranty and Support: The warranty and support must cover all components of the requirement in accordance with standard manufacturer s warranty. Delivery Location: Michael E. DeBakey VA Medical Center 2002 Holcombe Boulevard Houston, TX 77030 The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code 334111 is ____________ (employees or dollars). 3. Responses Requested: The following questions must be answered in response to this RFI. Answers that are not provided shall be considered non-responsive to the RFI: a. Where are the requested items/equipment manufactured? Vendor must attach documentation of this information to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice b. Are the requested items/equipment manufactured by a Small or Large business? Is the potential vendor in compliance with the Non-Manufacturer Rule (NMR)? Vendor must attach documentation of this to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice c. Is the Vendor an authorized distributor with access to Original Equipment Manufacturer (OEM) parts which may be required in performance of this requirement? The VA does not accept grey market items and therefore the Vendor must attach evidence of this access (Authorized Distributor letter) to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice. d. Name of potential Contractor that possess the capability to fulfill this requirement. Contractors shall also provide the following: Point(s) of contact name: _______________________________________________ Address: ___________________________________________________ Telephone number: ___________________________________________ Email address: _______________________________________________ Company's business size: ________________________________________________ Data Universal Numbering System (DUNS) #: _______________________________ e. Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern, with the requisite __________________ NAICS code? Please provide proof of qualifications. f. Is your company available under any Government Wide Agency Contract (GWAC), General Services Administration (GSA) Schedule, Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA)? If so, please identify the contract number for the Government to review as part of this Market Research. 4. Opportunity/Market Pricing: The MEDVAMC is seeking information from potential vendors on their ability to provide the required items/equipment. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this RFI in order to assist the MEDVAMC in determining potential levels of competition and general market pricing available in the industry. Therefore, vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation. 5. RFI responses are due by 13:00 (CST), Friday, March 07, 2025; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to Oney.kelly@va.gov the subject line shall read: MEDVAMC Carts on Wheels. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 3(a) - 3(f). Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI. Information provided will be used solely by MEDVAMC as Market Research and will not be released outside of the MEDVAMC Purchasing and Contract Team. 7. Contact Information: Oney Kelly Oney.kelly@va.gov Your response to this notice is greatly appreciated!
