W912EE
THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSALS. THIS REQUEST DOES NOT OBLIGATE THE GOVERNMENT TO ANY CONTRACT AWARD. A SEPARATE SOLICITATION WILL NOT BE ISSUED FOR THIS ACTION. This sources sought is issued for the sole purpose of identifying large and small businesses with the capabilities of providing the commercial items as detailed in the scope of work. The Vicksburg District may use the capability statements received from this sources sought notice to select vendors to participate in the Blanket Purchase Agreements detailed below. No reimbursement will be made for any costs associated with providing information in response to this notice or any follow up information requests.
THE GOVERNMENT IS SEEKING TO IDENTIFY LARGE AND SMALL BUSINESS SOURCES UNDER NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) 212312 - CRUSHED AND BROKEN LIMESTONE MINING AND QUARRYING (SIZE STANDARD – 750 EMPLOYEES). THESE BUSINESSES SHALL BE CAPABLE OF PROVIDING THE ITEMS DETAILED IN THE SCOPE OF WORK IN THE GEOGRAPHICAL AREA FOR THIS BPA. UNDER THIS BPA, IF LARGE BUSINESSES ARE SELECTED TO PARTICIPATE, THE GOVENRMENT RESERVES THE RIGHT TO SET-ASIDE DELIVERY ORDERS AS SMALL BUSINESS SET-ASIDES OR UNDER ANY OF THE SOCIOECONMINC CATEGORIES.
ALL STONE DELIVERED SHALL BE PROVIDED FROM A U.S. ARMY COPRS OF ENGINEERS APPROVED QUARRY AS DETAILED IN THE SCOPE OF WORK.
1. Contract Information: The Vicksburg District U.S. Army Corps of Engineers is soliciting Capability Statements and Past Performance information from all qualified and interested contractors to participate in a requirement for multiple Blanket Purchase Agreements (BPAs) for the Army Corps of Engineers, which is requesting bulk aggregates, hydrated lime, dirt, oxalic acid, and other construction/maintenance materials in the form of multiple BPAs. The BPAs are anticipated to be a period not to exceed five years from date of contract award.
2. Project Information: The requirement is for the supply and delivery of bulk aggregates, hydrated lime, dirt, oxalic acid, and other construction/maintenance materials.
a. Commencement, Prosecution and Completion of Work: The Contractor shall be required to (a) commence deliveries under a delivery order on the start date of mutual agreement between the government and the Contractor, prosecute the work diligently, and complete the deliveries per an approved work schedule.
Site visit is highly recommended to gather additional details including but not limited to accurate measurements, obstacles, working environment, etc.
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b. Inspection and Acceptance: The government reserves the right to decrease or increase the final quantities of each delivery order depending on unit prices and available funding.
The inspection and acceptance procedures specified herein set forth a general policy that only the supplies meeting the requirements of the delivery order will be accepted. Neither the presence nor the absence of government inspection shall relieve the Contractor from any delivery order requirements. This will be specified beforehand in the scope of work for each BPA call.
c. Delivery: On a per order basis, The Contractor may be required to submit a written and signed delivery schedule to the government for review and approval. At minimum, the schedule shall include the delivery start date, tonnage to be delivered per day, and the completion date. Depending on the order, deliveries will be coordinated with the local levee board that’s over the coordinates unless authorized by the government and agreed upon between the contractor and government. The Contractor shall make deliveries at a minimum of 5 days per week unless otherwise approved by the Contracting Officer’s Representative and/or designated government representative. Upon approval of all post-award submittals, the Contractor will have three business days to confirm/coordinate the delivery dates with the Contracting Officer’s Representative and/or designated government representative. Work shall commence after the delivery dates have been confirmed/coordinated with the Contracting Officer’s Representative and/or designated government representative. The Contractor shall submit to the Contracting Officer’s Representative and/or designated government representative an updated schedule every 2 weeks, and as needed.
When weather or other conditions affect the delivery schedule the Contractor shall update the delivery schedule immediately (daily if necessary) to account for impacts to the initial schedule. Any changes to the original completion date must be justified by impacts that cannot be controlled by the Contractor. The Contractor shall coordinate these impacts in a timely fashion with the Contracting Officer’s Representative and/or designated government representative for concurrence prior to considering the work delay as justified. Weather delays will be based on conditions at the site of delivery. Delays to river shipping will not be considered unless an official delay is published by the U.S. Coast Guard. There is no guarantee of dependable navigation on smaller channels such as the Yazoo River, Tallahatchie River, etc. Fluctuations in stages can limit or stop navigation. The Contractor's inability to navigate these waters or move their plant, materials, or equipment does not constitute an excusable delay. The Contracting Officer will make the final determination as to the validity of any delay.
When delivering levee surfacing material, the Contractor shall deliver to the levees and tail gate spread or belly dump spread the material so it can be graded by the designated equipment. The Contractor will not be allowed to dump the levee surfacing material in piles in excess of 2 feet deep or in any manner that results in spillage of material down the levee slopes.
The Contractor may be required to provide an on-site delivery manager at each location during the delivery process for quality control, coordination, and management of deliveries.
The delivery manager shall:
a.) be onsite at the delivery location for each day of scheduled deliveries,
b.) communicate daily delivery information with the on-site government inspector,
c.) be the Contractor’s primary POC for the on-site government inspector,
d.) be responsible for delivery load ticket management,
e.) keep and report delivery totals daily,
f.) ensure deliveries are compliant with the contract specifications.
The Contractor’s delivery manager shall be on-site at all times while deliveries are made. Trucks will not be allowed to dump if the delivery manager is not present. Payment will not be made for loads that are dumped in the absence of the Contractor’s delivery manager.
The Contractor will not be allowed to deliver material until the government and/or local sponsor has determined the delivery location is suitable. The government and/or the local sponsor will have personnel & equipment on-site. The government and/or the local sponsor will spread the material as it is delivered/dumped. The Contractor may be limited to one-way traffic on levees during delivery operations. Close coordination, careful pre-planning, and continuous communication between the Contractor and the government and/or local sponsor must be maintained. The Contractor will deliver and coordinate with the local levee board’s schedule of operations. The Contractor shall implement measures to promote safe working conditions; the Contractor shall adhere to EM385-1-1 Corps Safety Manual, and traffic control plan requirements.
d. Minimum Delivery Requirements: Varying minimum delivery rates, hours, and days may be required by individual delivery orders. The Contractor will be at a minimum, capable of delivering materials under each delivery order issued under this blanket purchase agreement, a minimum rate of 500 tons, per 8 hour day on a continuous basis until the quantity ordered has been delivered. If the Contractor has a greater delivery capability and is willing to offer this capability to the government at no additional expense, then the contractor may advise the Contracting Officer of such capability so that it could be utilized, if desired by the government.
e. Dumping Procedures: Various dumping procedures may be required under this blanket purchase agreement, to be determined on each delivery order. The Contractor may be required to deliver material via spaced partial load dumping, tailgate spreading, and/or stockpile dumping, as specified in the scope-of-work for each delivery order.
g. Delivery/Hauling Vehicle Identification: To facilitate identification and logging of delivery vehicles, the Contractor shall insure that each vehicle to be used in executing deliveries has an individual identification number or license plate number; or, where trailers are to be used, individual identification numbers or license plate numbers for each trailer. The Contractor shall keep all license plates, ID numbers, etc. clean and otherwise legible. Vehicles with dirty or illegible license plates or identification numbers will not be allowed to dump until these plates or ID numbers are made legible by the Contractor. All ID numbers shall be on the sides of the delivery vehicles. Any other vehicle or trailer identification system used by the Contractor shall provide for uniform, plainly visible, and permanent numbering affixed to the vehicle or trailer. Such numbering shall make each vehicle and trailer individual with respect to delivery activities under the delivery orders, i.e., each truck or trailer shall have its own number. Vehicles and/or trailers that do not have a license plate and/or ID number will not be allowed to dump, and ticket will not be accepted. Vehicles and/or trailers that are not listed on the vehicle identification list will not be allowed to dump, and ticket will not be accepted.
See attached Scope of Work for additional details.
3. System for Award Management: In accordance with FAR provision 52.204-7, prospective contractors must be registered in the System for Award Management (SAM) prior to entering into a BPA master agreement and receiving resulting BPA calls. Lack of registration in the SAM database will make an offeror ineligible to receive a BPA and any resulting BPA calls. Information on SAM registration can be obtained via the Internet at https://sam.gov/content/home
4. Submission Requirements: The government invites contractors with the capabilities necessary to meet or exceed the stated requirements, as indicated in this posting, to submit a Capability Statement consisting of appropriate documentation, literature, brochures, and past performance information with references. Past performance documentation shall include contact names, as well as a description of the services provided, contract type (i.e., fixed price or cost), and dollar value. Proof of Small Business Size must also be included. The company's CAGE Code and UEI number shall also be included with the submission.
The Capability Statement for this sources sought is not expected to be a proposal, but rather short statements regarding the company's ability to demonstrate existing or developed expertise and experience in relation to similar requirements. Any brochures or currently existing marketing material may also be submitted with the Capabilities Statement. Please indicate your interest and/or ability to provide all supplies. This sources sought is for information and planning purposes only and is not to be construed as a commitment by the government. The government will not pay for any information received from potential sources as a result of this sources sought. Respondents will not be notified of the Sources Sought results.
Interested companies responding to this sources sought should include the following information:
- Please provide your company name, address, point of contact with corresponding phone number, e-mail address, CAGE code and small business size under NAICS 212312.
- Clearly confirm that your company business size as Large Business, Small Business, and if applicable, designation as HUBZone, 8(a), Service Disabled Veteran Owned Small Business, Small Disadvantaged Business, Woman-Owned Business.
- If your company is not currently providing these commercial items, has your company had experience in the last 5 years providing these types of commercial items?
- What does your company specialize in?
- Documentation that confirms your Firm's capability to perform in this geographic location.
- What experience does your company have with government contracts?
It is requested that interested contractors submit a response (electronic submission) of no more than 5 single sided pages that addresses the above information. This response must be submitted as a single application-generated (not scanned) PDF document that is less than or equal to 4MB in size. Please note that hard copies will not be accepted.
Responses to this notice are due NO LATER THAN 4:00 p.m., Central, 28 October 2024, via email to Dustin.G.Cannada@usace.army.mil and jeffrey.l.smith-lyon@usace.army.mil
Phone calls will not be accepted.
Interested parties should register on-line and subscribe to receiving procurement announcements related to this sources sought notice at www.sam.gov. Any questions related to this notice shall be submitted in writing to the point of contact listed below. All information marked as proprietary information will be safeguarded to prevent disclosures to non-government personnel and entities.
