1. Contracted Periodical Subscription Services 1.1 At a minimum, the contractor must be able to provide the periodical titles listed in Exhibit A, which is the list of titles to be received by the Library. This list is subject to change. 1.2 The contractor must establish deposit accounts against which new purchases or renewals may be charged and shall make all prepayments which may be required by publishers. The contractor should pay publishers before invoicing the University. 1.3 The contractor must accept new title orders for first issue start up for the following year up to sixty (60) days before the beginning of the effective subscription year. 1.4 The contractor must provide the University with a general cancellation policy as well as a deadline for guaranteed cancellation of a title at the end of a given calendar year. 2. Renewals 2.1 The Library will place purchase orders and renewals with the contractor as needed with the understanding that this contract shall contain no minimum order amount. 2.2 The contractor must be able to accept purchase orders or renewals by mail, telephone, e-mail or by other electronic data transmission. 2.3 The contractor must provide a renewal list in electronic or text file format. The renewal list must contain the date, the Library’s order reference and customer number, and for each title: the vendor title number, the full title of the serial, the ISSN, transaction status, subscription period, and published price, as well as any other assigned designations that the contractor may utilize in tracking the titles in the list. The contractor may provide price changes, title merges or other status changes, and titles to be billed later on supplemental lists or invoices.
