Specifications include, but are not limited to: 2.1.1 The Contractor shall provide clinical, non-interrogative polygraph examination services for sexual offenders supervised by the Department of Corrections, Division of Probation and Parole (hereinafter referred to as the Department) in accordance with the provisions and requirements stated herein and to the sole satisfaction of the Department.; 2.1.2 The Contractor shall provide polygraph examination services for the regions proposed and associated counties identified herein. For purposes of the contract, the regions are Eastern, Western, North Central, Northeast, Southeast, and Southwest. Specific Department locations are referenced in Attachment 1.; 2.1.3 The Contractor shall provide the services on an as needed, if needed basis. The Department does not guarantee any usage of the contract whatsoever. The Contractor shall agree and understand that the contractshall be construed as a preferred use contract but shall not be construed as an exclusive arrangement. Preferred use means that Department should use the established contract unless itis determined to be in the best interest of the Department to obtain alternate services elsewhere.; 2.1.4 The Contractor shall either provide the services directly or shall provide a person/personnel who must comply with the requirements stated herein. Therefore, references to “the Contractor” throughout this document shall also be deemed to include the person/personnel provided by the Contractor.; 2.1.5 The Contractor shall make every effort to meet the needs of the Department and provide an examiner with the abilities, experiences and qualifications required herein. If the Contractor cannot provide an examiner in accordance with the Department’s needs and specifications herein, the Contractor must immediately notify the Department. Such notification may occur via telephone to the applicable supervising officer and/or District Administrator, but any such telephone notification shall be immediately followed in writing via email to the applicable District Administrator, copying the Probation and Parole Deputy Director of Administration. The Department shall document each instance of the Contractor’s inability to provide the polygraph examination services as required. If the Contractor continually or consistently is unable to provide the required polygraph examination services, the Department may elect to cancel the contract.; 2.1.6 Unless otherwise specified herein, the Contractor shall furnish all material, labor, facilities, equipment, and supplies necessary to perform the services required herein.; 2.3.1 With input from the Contractor and community treatment providers, the Department shall develop or revise a Sexual History Questionnaire form. With input from the Department, the Contractor shall develop or revise a Release of Information form. The Sexual History Questionnaire and Release of Information forms should be mutually agreeable to the Contractor and the Department; however, the Department shall have final approval.; a. The Sexual History Questionnaire will be utilized in conjunction with Exam 1-Initial Polygraph. The purpose of the Sexual History Questionnaire is to identify, review, and organize sexual behaviors of the offender prior to the date of conviction of the sexual offense.; b. The Release of Information form, once signed by the sexual offender, will allow the Contractor to release the results of the polygraph examination and Sexual History Questionnaire to the Department and to the offender’s treatment provider.; 2.3.2 The Contractor shall perform all polygraph examination services at designated sites, dates, and times that are mutually agreed upon between the Contractor and the Department. Designated sites may include the Contractor’s place of business, a Department office or facility (see Attachment 1), a treatment provider’s place of business, or any other site as agreed upon by the treatment team. The treatment team consists of the probation and parole officer (or their supervisor), treatment provider, and the polygraph examiner.; a. The Department will schedule polygraph examinations.; b. The Contractor shall agree and understand that Department offices will be available for polygraph examinations during core business hours (Monday through Friday, 8:00 a.m. – 5:00 p.m.) and may be available outside of core business hours, provided the Contractor and the Department can develop a mutually agreeable date and time.; 2.3.3 Polygraph Examination Preparations: For each referral by the Department for an Exam 1-Initial Polygraph, the Contractor shall require the sexual offender to complete the Sexual History Questionnaire form and the Release of Information form. The Contractor shall have the sexual offender complete the forms prior to the day of the polygraph examination.
