RFB-06102024ENG - 2024 HVAC CHILLER INSTALLATION AT BENNITT CIVIC CENTER LIBRARY

NOTICE TO BIDDERS
City of Livonia, Michigan
Robert and Janet Bennett Civic Center Library
HVAC Chiller Installation

Sealed proposals for the Civic Center Library HVAC Chiller Installation project will be
received by the City of Livonia via the MITN website (www.mitn.info) until 2:00 P.M., Local
Time, on Tuesday, July 9, 2024 at which time the RFB’s will be recorded by the City Clerk. Bid
opening results will be conducted via Zoom meeting and posted to the MITN website.

A mandatory pre-bid meeting is scheduled for Tuesday, June 25 at 11:00 a.m. to be held
on-site at #32777 Five Mile Road. Bidders, or their representatives, must attend the prebid
meeting to be eligible to bid on the project.

Bidders wishing to attend the bid opening via the zoom meeting shall use the following
information:

Website: https://us02web.zoom.us/j/82294127641
Meeting I.D.: 822 9412 7641
Phone: (312) 626-6799

Bids shall be in accordance with the requirements of this notice in order to be deemed
“responsive”. Late bids will not be considered.

Instructions to bidders and specifications may be obtained by registering with the Michigan
Inter-Governmental Trade Network (MITN) at www.mitn.info.

Bidders may submit questions in writing to the attention of Gus Kandah, Purchasing Manager at
gkandah@Livonia.gov. No phone calls will be accepted.

All addendums will be posted on the MITN website. Any information not obtained from the MITN
website should not be relied upon. All bids must be submitted electronically in Adobe Acrobat
format.

The City of Livonia seeks proposals for the following:

Installation of one (1) Trane Air-Cooled Chiller (Model No. ACSA 1802EUA) and all
associated items of work included, but not limited to, placing a ground mounted concrete
pad and all piping inside and outside of the existing building required for the installation
per the drawings and specifications.

Important Dates and Key Bid Requirements
• June 11, 2024 – Proposal documents available
• June 25, 2024, 11:00 a.m. – Mandatory proposal meeting at Civic Center Library
• July 3, 2024 – Last day to accept questions. All questions must be submitted in writing to
GKandah@Livonia.gov. No phone calls will be accepted.
• July 9, 2025 – Proposal due date. Proposals must be uploaded to the MITN website in
Adobe Acrobat PDF format.
• 5% bid security deposit required with proposal.
• November 30, 2024 – Expected delivery date of Chiller. Intent is to complete all exterior
work prior to Chiller arrival date.

Each proposal shall be accompanied by a bid bond on the Michigan Standard Form, issued by
an approved Surety Company.

No physical bid submissions will be accepted. All bids must be uploaded to the MITN website in
Adobe Acrobat (PDF) format. Late bids will not be considered.

No bidder may withdraw his proposal within one hundred twenty (120) calendar days after the
date set for opening thereof. The right to accept any bid, to reject any or all proposals and to
waive irregularities in bidding is reserved by the City of Livonia. Portions of this Contract may
be deleted due to unforeseen circumstances without compensation. Acceptance of any bid
does not constitute a binding agreement until a written Contract is signed by both parties.