Summary of Specifications:
Provide complete cross-connection control inspections, program and data management including: A. Complete inspections of up to 200 commercial, industrial, institutional facilities and miscellaneous water customers within the City of Monroe water system using the containment and isolation review approach as supported by State of Michigan, Department of Environmental Quality (DEQ) Water Bureau. Unless otherwise specified, all inspections will be of the entire potable water system. Inspectors will survey all exposed piping and/or use the point-of-use inventory method of inspection. The City has budgeted up to $20,000 for the program. All work shall be completed by June 30, 2017. B. Coordinate and notify customers of cross-connection control inspections and/or re-inspections in writing. C. All testable & non-testable backflow prevention devices, program requirements and relevant code violations will be documented during an on-site inspection. D. All existing backflow prevention devices, (i.e. testable & non-testable) must be inspected, inventoried and documented. E. Generate all program notifications for users failing initial inspections and/or re-inspections informing them of installation requirements and/or testing requirements. F. Perform re-inspection for each non-compliant location upon notification of completion of compliance requirements. All compliance inspections will be scheduled and completed as required. G. Provide full-time phone support for customer service questions by an ASSE-Series 5000 (or equivalent) trained individual. Phone will be staffed during normal business hours Monday through Friday. An automatic message service will be provided for after hour calls. H. Coordinate and manage the testing of all backflow prevention assemblies in accordance with DEQ requirements. Services to include testing notification, requirements, receipt of executed test report, and maintenance of all testing data. All testing results will be maintained for a period of 7 years. J. Submit comprehensive management reports to the City on a secure website. Status reports will be available on-line and include the number of inspections completed, notices sent, tests overdue, inspections overdue, a listing of inspections and re-inspections scheduled for the upcoming period, upcoming notifications, a list of facilities in, or not in, compliance. K. Provide a comprehensive, bound annual report no later than June 30th that includes a program summary, copy of the annual DEQ report, a detailed listing of all inspection locations, and individual listing of those facilities in, or not in, compliance, inspections completed, sites never inspected, and notifications sent. Generate and supply a report in the format of the Annual MDEQ Water Supply Cross Connection Control Report and supporting documents no later than March 31st. L. Provide progress review meetings with the City’s designated representative to discuss program status and specific recommendations as requested. M. Provide a minimum of one (1) onsite MDEQ Approved Operator Training class annually providing continuing education credits for licensed water operators employed by the City. N. The inspector will check-in/out with the City contact person on a daily basis or as requested during the inspection period. The check in will include a list of inspections scheduled for the day. The check out will include a verbal summary and the number of inspections completed for the day. Inspector must give 48 hours notice by person, phone, or email a listing the inspections scheduled for the day. The check-out will include a number of inspections done for that day. O. All expenses related to “time and travel” for completion of job scope is to be included in request for proposal. P. Contractor will provide up to 200 educational cross connection control brochures annually. Q. Provide up to six- (6) ASSE approved hose bibb vacuum breakers or anti-frost hose bibb vacuum breakers per facility as required, in order to place a facility into immediate compliance at the time of inspection. R. Provide training / guidelines to City of Monroe Water Department staff on facility / home inspections subject to the proposed MDEQ Rule promulgation to inspect all locations within the water system. Please see attached documents for additional information and instructions.
