Sealed bids for theWater Main Replacement and Road Resurfacing Project, E19-006 and the Glidewell
Water Main Replacement Project, E20-004, will be received at the City of Rochester Hills’ Purchasing
Division located at 1000 Rochester Hills Drive (Lower Level), Rochester Hills, Michigan 48309 until
EXACTLY 3:00 P.M., Michigan Time, on WEDNESDAY, FEBRUARY 12, 2020 at EXACTLY
3:00 p.m. (Local Time) at which time the bids will be publicly opened and read aloud.
The City of Rochester Hills officially distributes bid documents from the Purchasing Division or through
the Michigan Intergovernmental Trade network (MITN). Copies of bid documents obtained from any
other source are not considered official copies. Only those vendors who obtain bid documents from
either the Purchasing Division or the MITN System are guaranteed access to receive addendum
information, if such information is issued. The first step to do business with the City is to become a
registered vendor by visiting the City website at www.rochesterhills.org, click on City Government,
Departments, Purchasing, and then Vendor Registration. Final bid results will be posted on the MITN
website after award. The Contract, Specifications and Plan documents for this project are available on
the MITN system. A complete paper copy of the Contract, Specifications and Plan documents can be
obtained from the City of Rochester Hills Purchasing Division (lower level) at 1000 Rochester Hills
Drive, Rochester Hills, Michigan 48309 and will require a non-refundable fee of $50.00,
if pick-up at the City or $75.00 if mailed. Checks/money orders must be in the possession of
the City before documents/drawings will be mailed.
Each bid shall be accompanied by a certified check or a bid bond in an amount not less than 5% of the
bid amount. The bond shall be with a Surety licensed and admitted to do business in the State of
Michigan and in a form acceptable to the City of Rochester Hills.
All bids shall be opened publicly at the date and time specified. The City of Rochester Hills reserves
the right to postpone the bid opening for its own convenience. Each bid shall be recorded together with
the name of the bidder. Bids shall be in accordance with the Purchasing Ordinance and the requirements of this notice in order to be deemed “responsive.” No late bids will be accepted. The City assumes no responsibility for errant delivery of bids, including those relegated to a courier agent who fails to deliver in accordance with the time and receiving point specified. Proposals are considered received when in the possession of the Purchasing Division at the due date and time.
Bidders should note that 60% of the work being done by the Prime Contractor must be done by the
Contractor’s own forces. The accepted bidder will be required to furnish Insurance Certificates, Payment, Performance and Maintenance Bonds underwritten by a Surety licensed and admitted to do business in the State of Michigan and acceptable to the City.
Bids are to be submitted in a sealed envelope, plainly marked “BID – Bedford Square and Tienken
Court Water Main Replacement & Road Resurfacing Project and Glidewell Subdivision Water
Main Replacement Project” and received by the City of Rochester Hills’ Purchasing Division on or
before the time and date given above.
It is the intention of the City of Rochester Hills to award this Contract to a Contractor fully capable both
financially and with previous experience in this type of work. Selection of bidder will include
qualifications and performance records as outlined in instructions to bidders.
The right to accept any bid, to reject any or all bids and to waive defects in bids is reserved by the City
of Rochester Hills. Portions of this Contract may be deleted due to unforeseen circumstances without
compensation.
The City’s acceptance of a bid and approval of the award of a contract shall not constitute a formed
contract and the acceptance of a bid and award of a contract shall be contingent and conditioned upon
the parties’ entry into and execution of a written agreement acceptable to the City.
The City reserves the right to change or amend the bid documents, prior to the bid opening date by the
issuance of addendum posted on the MITN website. It shall be the contractor’s responsibility to make
inquiry as to the changes or addenda issued. All such changes or addenda shall become a part of the
contract and all contractors shall be bound by such changes or addenda.
Dated: January 22, 2020
