The City of Rochester Hills is soliciting quotations from qualified companies to provide Citywide Mailing Services for one year with two additional one-year renewals on an as needed basis. Exact quantities to be purchased are unknown and the City is not obligated to order or accept more than the City’s actual requirements during the period of this contract, as determined by actual needs and availability of appropriated funds.
With the COVID-19 pandemic, some City processes have been affected and as such, are requiring adjustment to our normal processes to accommodate. If you are interested in providing a quotation, please fill in the following information and email to brightk@rochesterhills.org or upload to the MITN website by: Tuesday, August 12, 2020 at 4:00 PM EST.
All questions should be directed to the attention of: Keri J. Bright, Procurement Analyst, by email brightk@rochesterhills.org. Only those person(s) designated above are authorized to seek additional information from prospective vendors regarding their quote proposals. Correspondence or inquiries made directly to vendors regarding their quote proposals from all other persons are to be directed to those City employee(s) designated above for appropriate review and response. All inquiries shall be made in writing on or before 11:00 AM EST on Friday, July 31, 2020, in order that a written response in the form of an addendum can be processed before the quotes are due. Inquires received after that date will not be considered.
The City of Rochester Hills officially distributes quotation documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of quotation documents obtained from any other source are not considered official copies. Only those vendors who obtain quotation documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting www.mitn.info to link to the MITN website. Final quotation results will be posted on the MITN website after award.
As this quotation is being made available by electronic means, the vendor accepts full responsibility to ensure that no changes are made to the quotation documents. In the event of conflict between a version of the quotation submitted by vendor and the version maintained by the City of Rochester Hills Purchasing Division, the version maintained by the City of Rochester Hills Purchasing Division shall govern.
The submission of a quotation hereunder shall be considered evidence that the proposer is satisfied with respect to the conditions to be encountered, and the character, quantity and quality of the work to be performed.
