Dated Thursday, April 4, 2024: The City of Rochester Hills is accepting proposals from qualified
and experienced firms to design, obtain permits and approval, construct, test, and turn over to
the City’s Fire Department a complete fire tower training facility. Sealed Proposals will be
received by the City of Rochester Hills Purchasing Division, 1000 Rochester Hills Drive,
Rochester Hills, Michigan 48309 via Electronic Submission ONLY through the MITN website
until EXACTLY 3:00 P.M. Local time, Thursday, May 9, 2024 at which time and place said
proposer’s names and addresses ONLY will be read via Zoom Teleconference.
The City of Rochester Hills officially distributes bid documents from the Purchasing Division or
through the Michigan Intergovernmental Trade Network (MITN). Copies of bid documents
obtained from any other source are not considered official copies. Only those vendors who
obtain bid documents from either the Purchasing Division or the MITN System are guaranteed
access to receive addendum information, if such information is issued. The first step to do
business with the City is to become a registered vendor by visiting the City website at
www.rochesterhills.org, select Departments, Fiscal, Accounting & Purchasing, Procurement
Division, Vendor Registration to link to the MITN website.
Any deviations from the specifications must be noted on the proposal.
THE CITY OF ROCHESTER HILLS RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS.
Please submit proposal through the MITN website on or before the date and time given above
to:
Lisa Cummins, CPPB
Procurement Manager
City of Rochester Hills
1000 Rochester Hills Drive
Rochester Hills, Michigan 48309
All proposals must be submitted electronically via the MITN website. Hardcopy responses will
not be accepted. The City of Rochester Hills can accept documents in docx, xlsx, pdf, jpg, tif or
rtf formats. It is requested that you upload one complete document, versus that of several
individual sheets. Please name your files accordingly if more than one file is uploaded to the
site.
Please carefully review this document. It provides specific information necessary to aid
Vendors in formulation of a thorough response. A formal comprehensive review period will be
conducted to ensure that the City selects the best possible services available at the best value
to the City.
The submission of a proposal hereunder shall be considered evidence that the vendor is
satisfied with respect to the conditions to be encountered and the character, quantity, and
quality of work to be performed. Proposals shall be in conformance with the documents. Any
deviation from the specifications must be noted in the Proposal. With a view to obtaining the
most acceptable services, these specifications cover the general requirements.
Recommendations from proposers are encouraged and will be reviewed and evaluated based
on the best interests of the City.
To respond to this RFP, interested Vendors must include a response to all criteria that are listed
in this proposal. Failure to include a response to all evaluation criteria may be cause for
rejection.
This document is a Request for Proposals. It differs from a Request for Bid/Quotation in that
the City is seeking a solution as described herein, not a bid/quotation meeting firm
specifications for the lowest price. Proposers are to provide their proposed solution based on
their professional knowledge and developed around the Scope of Work and General
Requirements defined within this proposal. As such, the lowest price proposed will not
guarantee an award recommendation. Competitive sealed proposals will be evaluated based
upon criteria formulated around the most important features of a product or service, of which
quality, testing, references, or capability, may be overriding factors, and price may not be
determinative in the issuance of a contract or award. The proposal evaluation criteria should
be viewed as standards, which measure how well a proposer’s approach meets the desired
requirements and needs of the City. The criteria that will be used and considered in evaluation
for the award are set forth in this document.
The City will utilize its best judgment when determining whether to schedule meetings with
shortlisted vendors, after receipt of all proposals. Meetings with shortlisted proposers may
provide additional information and criteria upon which the City may base their selection
decision. The City reserves the right to select and subsequently recommend for award the
proposed services, which best meets its needs and budget constraints.
It is the City’s intent to contract with a firm that meets the qualifications as defined within the
Request for Proposals offering the overall best value to the City, as defined in the evaluation
criteria. General information regarding the City of Rochester Hills is available at
www.rochesterhills.org.
