Sealed bids for the PAINT CREEK TRAIL RESURFACING, PAINT CREEK TRAIL OBSERVATION DECK AND BEAR CREEK NATURE PARK RESURFACING will be received at the City of Rochester Hills’ Purchasing Division located at 1000 Rochester Hills Drive (Lower Level), Rochester Hills, Michigan 48309 until EXACTLY 3:00 P.M., Michigan Time, on THURSDAY, MAY 16, 2019 at which time the bids will be publicly opened and read aloud. The City of Rochester Hills is receiving bids for this project for the Owner, The Paint Creek Trailways Commission.
The City of Rochester Hills officially distributes bid documents through the Michigan Intergovernmental Trade network (MITN). Copies of bid documents obtained from any other source are not considered official copies. The first step to do business with the City is to become a registered vendor by visiting the City website at www.rochesterhills.org, click on Business, Purchasing/Bids, then Quick Links and Vendor Registration. All addendum and final bid results will be posted on the MITN website after award. The Contract and Specifications documents for this project are available on the MITN system. A complete paper copy of the Contract and Specification documents can viewed at the Oakland Township Parks and Recreation Department offices, 4480 Orion Road, Rochester, MI 48306.
Each bid shall be accompanied by a certified check or a bid bond in an amount not less than 5% of the bid amount. The bond shall be with a Surety licensed and admitted to do business in the State of Michigan and in a form acceptable to the Paint Creek Trailways Commission.
All bids shall be opened publicly at the date and time specified. Each bid shall be recorded together with the name of the bidder. Bids shall be in accordance with the Purchasing Ordinance and the requirements of this notice in order to be deemed “responsive.”
The accepted bidder will be required to furnish Insurance Certificates, Payment, Performance and Maintenance Bonds underwritten by a Surety licensed and admitted to do business in the State of Michigan and acceptable to the Commission.
A mandatory pre-bid meeting will be held at the Oakland Township Parks and Recreation offices (at Paint Creek Cider Mill), 4480 Orion Road, Rochester, MI 48306 on Thursday, May 2nd, at 10:00 a.m.
Inquiries in regards to the Drawings, Specifications or Contract Documents will be accepted until close of business (5 p.m.) on May 8, 2019 by emailing any requests for information or clarifications to kmcdevitt@manniksmithgroup.com. Addenda, if required, will be issued on MITN by close of business (5 p.m.) on May 10, 2019.
Bids are to be submitted in a sealed envelope, plainly marked “PAINT CREEK TRAIL RESURFACING” and received by the City of Rochester Hills’ Purchasing Division on or before the time and date given above. No late bids will be accepted.
It is the intention of the Paint Creek Trailways Commission to award this Contract to a Contractor fully capable both financially and with previous experience in this type of
work. Selection of bidder will include qualifications and performance records as outlined in instructions to bidders.
The right to accept any bid, to reject any or all proposals and to waive defects in bids is reserved by the Paint Creek Trailways Commission. Portions of this Contract may be deleted due to unforeseen circumstances without compensation.
The Commission reserves the right to change or amend the bid documents, prior to the bid opening date by the issuance of addendum posted on the MITN website. It shall be the contractor’s responsibility to make inquiry as to the changes or addenda issued. All such changes or addenda shall become a part of the contract and all contractors shall be bound by such changes or addenda.
The Commission’s acceptance of a bid and approval of the award of a contract shall not constitute a formed contract, and the acceptance of a bid and award of a contract shall be contingent and conditioned upon the parties’ entry into and execution of a written agreement acceptable to the Commission.
Dated: April 26, 2019
