Dated Tuesday, March 5, 2024: Sealed bids for the Judson Park Subdivision & Brabach Orchards
Subdivision Water Main Replacement Project, E23-022 will be received by the City of Rochester
Hills’ Purchasing Division located at 1000 Rochester Hills Drive (Lower Level), Rochester Hills,
Michigan 48309 until EXACTLY 3:00 P.M., Michigan Time, 48309 on TUESDAY, MARCH 26, 2024,
at which time the bids will be publicly opened and read aloud via Zoom Teleconference. Please
note, there may be delays during the opening due to downloading of the bids submitted, printing
them, and then reading them in real time as the opening is occurring. In order to assist in the
process, Bidders should upload one complete bid document to the MITN system to assist in
streamlining the opening process. It is requested that vendors wishing to view the opening do so
via the Zoom meeting information provided.
The City of Rochester Hills officially distributes bid documents from the Purchasing Division or
through the Michigan Intergovernmental Trade network (MITN). Copies of bid documents obtained
from any other source are not considered official copies. The first step to do business with the City
is to become a registered vendor by visiting the City website at www.rochesterhills.org, click on
Departments, Fiscal, Accounting, & Purchasing, Procurement Division, then Vendor Registration.
Final bid results will be posted on the MITN website after award. The Contract and Specifications
documents for this project are available on the MITN system. A complete paper copy of the Contract
and Specification documents can be obtain from the City of Rochester Hills Purchasing Division at
1000 Rochester Hills Drive, Rochester Hills, Michigan 48309 and will require a non-refundable fee
of $45.00. Checks/money orders must be in the possession of the City before
documents/drawings will be mailed.
Each bid shall be accompanied by a certified check or a bid bond in an amount not less than 5% of
the bid amount. The bond shall be with a Surety licensed and admitted to do business in the State
of Michigan and in a form acceptable to the City of Rochester Hills.
All bids shall be opened publicly via Zoom Teleconference at the date and time specified. Each bid
shall be recorded together with the name of the bidder. Bids shall be in accordance with the
Purchasing Ordinance and the requirements of this notice in order to be deemed “responsive.” No
late bids will be accepted. The City assumes no responsibility for errant delivery of bids, or any
technological issues when submitting the bid. Bids are considered received when in the
possession of the Purchasing Division through the MITN website at the due date and time.
Bidders should note that 60% of the work being done by the Prime Contractor must be done by the
Contractor’s own forces.
The accepted bidder will be required to furnish Insurance Certificates, Payment, Performance and
Maintenance Bonds underwritten by a Surety licensed and admitted to do business in the State of
Michigan and acceptable to the City.
All bids must be submitted electronically via the MITN website, included the bid bonds. Hardcopy
and late bids will not be accepted. The City of Rochester Hills is capable of accepting documents
in docx, xlsx, pdf, jpg, tif or rtf formats. It is requested that you upload one complete document,
versus that of several individual sheets. Please name your files accordingly if more than one file
is uploaded to the site.
It is the intention of the City of Rochester Hills to award this Contract to a Contractor fully capable
both financially and with previous experience in this type of work. Selection of bidder will include
qualifications and performance records as outlined in instructions to bidders.
The right to accept any bid, to reject any or all bids and to waive defects in bids is reserved by the
City of Rochester Hills. Portions of this Contract may be deleted due to unforeseen circumstances
without compensation.
The City’s acceptance of a bid and approval of the award of a contract shall not constitute a formed
contract and the acceptance of a bid and award of a contract shall be contingent and conditioned
upon the parties’ entry into and execution of a written agreement acceptable to the City.
The City reserves the right to change or amend the bid documents, prior to the bid opening date by
the issuance of addendum posted on the MITN website. It shall be the contractor’s responsibility
to make inquiry as to the changes or addenda issued. All such changes or addenda shall become
a part of the contract and all contractors shall be bound by such changes or addenda.
