Dated January 25, 2024: Sealed bids for the LEACH ROAD PAVING AND DPS GARAGE ACCESS
CONNECTOR PROJECTS, CITY FILE #E23-012 AND E23-025 will be received by the City of
Rochester Hills’ Purchasing Division located at 1000 Rochester Hills Drive (Lower Level), Rochester
Hills, Michigan 48309 via electronic bid submission ONLY until EXACTLY 3:00 P.M., Michigan
Time, on February 15, 2024 at which time the bids will be publicly opened and read aloud via Zoom.
The City of Rochester Hills officially distributes bid documents from the Purchasing Division or through
the Michigan Intergovernmental Trade network (MITN). Copies of bid documents obtained from any
other source are not considered official copies. The first step to do business with the City is to become
a registered vendor by visiting the City website at www.rochesterhills.org, click on Business,
Purchasing/Bids, then Quick Links and Vendor Registration. All addendum and final bid results will be
posted on the MITN website after award. The Contract and Specifications documents for this project
are available on the MITN system. A complete paper copy of the Contract and Specification documents
can be obtain from the City of Rochester Hills Purchasing Division at 1000 Rochester Hills Drive,
Rochester Hills, Michigan 48309 and will require a non-refundable fee of $50.00, if pick-up at the city
or $75.00, if mailed. Checks/money orders must be in the possession of the City before
documents/drawings will be mailed.
Each bid shall be accompanied by a certified check or a bid bond in an amount not less than 5% of the
bid amount. The bond shall be with a Surety licensed and admitted to do business in the State of
Michigan and in a form acceptable to the City of Rochester Hills.
All bids shall be opened publicly via Zoom Teleconference at the date and time specified. Each bid
shall be recorded together with the name of the bidder. Bids shall be in accordance with the Purchasing
Ordinance and the requirements of this notice in order to be deemed “responsive.”
Bidders must be pre-qualified as a combination/joint 1,500 Cb/Ea with the Michigan Department of
Transportation.
Bidders should note that 60% of the work being done by the Prime Contractor must be done by the
Contractor’s own forces.
The accepted bidder will be required to furnish Insurance Certificates, Payment, Performance and
Maintenance Bonds underwritten by a Surety licensed and admitted to do business in the State of
Michigan and acceptable to the City.
All bids must be submitted electronically via the MITN website, included the bid bonds. Hardcopy and
late bids will not be accepted. The City of Rochester Hills is capable of accepting documents in docx,
xlsx, pdf, jpg, tif or rtf formats. It is requested that you upload one complete document, versus that of
several individual sheets. Please name your files accordingly if more than one file is uploaded to the
site.
It is the intention of the City of Rochester Hills to award this Contract to a Contractor fully capable both
financially and with previous experience in this type of work. Selection of bidder will include
qualifications and performance records as outlined in instructions to bidders.
The right to accept any bid, to reject any or all proposals and to waive defects in bids is reserved by the
City of Rochester Hills. Portions of this Contract may be deleted due to unforeseen circumstances
without compensation.
The City reserves the right to change or amend the bid documents, prior to the bid opening date by the
issuance of addendum posted on the MITN website. It shall be the contractor’s responsibility to make
inquiry as to the changes or addenda issued. All such changes or addenda shall become a part of the
contract and all contractors shall be bound by such changes or addenda.
Under 2012 PA 517, an Iran Linked Business, as defined therein, is not eligible to contract with the City
and shall not submit a bid.
The City’s acceptance of a bid and approval of the award of a contract shall not constitute a formed
contract, and the acceptance of a bid and award of a contract shall be contingent and conditioned upon
the parties’ entry into and execution of a written agreement acceptable to the City.
