The City of Rochester Hills is accepting quotations for Precast Concrete Cemetery Foundations for use at the City’s Cemetery - Van Hoosen Jones Stoney Creek Cemetery, 570 E. Tienken, Rochester Hills, Michigan 48306, for a three (3) year period on an as-needed basis. Foundations shall be delivered FOB to the City’s Cemetery - Van Hoosen Jones Stoney Creek Cemetery, 570 E. Tienken, Rochester Hills, Michigan 48306.
With the COVID-19 pandemic, some City processes have been affected and as such, are requiring adjustment to our normal processes to accommodate. If you are interested in providing a quotation, please fill in the following information and email to brightk@rochesterhills.org or upload to the MITN website (www.mitn.info) by: Thursday, April 19, 2023 at 4:00 PM EST.
All questions regarding this quotation shall be directed to the attention of Keri Bright, CPPB, Senior Purchasing Analyst, City of Rochester Hills, 1000 Rochester Hills Drive, Rochester Hills, Michigan 48309, telephone 248.841.2538; brightk@rochesterhills.org. Questions are not to be directed to other City employees. All questions shall be made in writing prior to Monday, April 10, 2023 @ 11:30 a.m. in order that a written response in the form of an addendum can be prepared before the quotations are opened. Questions received after the date and time above will not be considered.
The City of Rochester Hills officially distributes quotation documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of quotation documents obtained from any other source are not considered official copies. Only those vendors who obtain quotation documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting www.mitn.info directs to the MITN website. Final quotation results will be posted on MITN after award.
General Conditions.
Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Prices quoted shall not include Federal or State taxes. The City will furnish the successful vendor with tax exemption certificates upon request.
The City of Rochester Hills reserves the right to terminate the contract without penalty upon thirty (30) days written notice due to poor performance or for reasons deemed to be in its best interest. A designated representative of the City of Rochester Hills will be solely responsible for determining acceptable performance levels. The City of Rochester Hills reserves the right to re-award the contract to the second most qualified quote, re-quote the contract or do whatever is deemed to be in its best interest.
No vendor may withdraw a quote after the actual date of the opening thereof except in a case where the vendor demonstrates to the City’s reasonable satisfaction that a material and substantial mistake was made in preparing the quotation, in which event the vendor shall have 24 hours after the opening of the quote to deliver to the City a notice, in writing, that the vendor desires to withdraw the quotation and state the reasons therefore. Once a quotation is withdrawn, it may not be re-quoted.
