The City of Rochester Hills is accepting proposals from qualified firms to provide for the purchase, removal and installation of new HVAC equipment at City Hall, 1000 Rochester Hills Drive, Rochester Hills, MI 48309 and the Oakland County Sheriff Substation, 750 Barclay Circle, Rochester Hills, MI 48307.
Due to the COVID-19 pandemic, some City processes have been affected and as such, are requiring adjustment to the normal processes. It is important that you read all the information to ensure you submit your proposal response to the City in the correct manner. Please ensure all documents are signed. If you are interested in providing a proposal, please read the document in its entirety and submit the requested information and proper forms and upload to the MITN website. Electronic submission ONLY will be accepted. Hardcopy, emailed, faxed and late submittals will not be accepted.
Sealed proposals for the purchase, removal and installation of HVAC equipment as specified in this solicitation will be received by the City of Rochester Hills Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, MI 48309 via electronic submission ONLY through the MITN (www.mitn.info) website until exactly 3:00 P.M. Local Time, Thursday, March 9, 2023. The City will subsequently at 3:30 P.M. read the names and addresses received publicly via a Zoom Teleconference.
A Voluntary Pre-Proposal Meeting has been scheduled for Wednesday, February 22, 2023 beginning at 10:00 am starting at City Hall, 1000 Rochester Hills Drive, Rochester Hills Michigan, 48309 in order to provide contractors the opportunity to become familiar with the premises specified, provide a forum for questions/answers and the work to be performed according to the contract and specifications. Attendance at the walk-through is not mandatory in order to submit a proposal; but this will be the only time potential vendors will be able to view the site. The meeting will continue to the Oakland County Sheriff’s Office, 750 Barclay Circle, Rochester Hills, MI 48307.
All correspondence or inquiries from interested firms regarding this proposal shall be directed to the attention of Keri J. Bright, CPPB, Procurement Analyst, City of Rochester Hills,1000 Rochester Hills Dr., Rochester Hills, Michigan 48309, email to: brightk@rochesterhills.org, telephone: 248.841.2538. All inquiries shall be made in writing by Thursday, February 23, 2023 at 11:30 a.m., in order that a written response in the form of an addendum can be processed before the proposals are opened, if such information would be of significance to uninformed proposers.
Proposal Opening Via Zoom Teleconference.
Proposers wanting to view the opening are invited to do so utilizing the following meeting information listed below. We are requesting that you not attend in person to limit capacity within City building during this time and it is possible that City buildings may not be open to the public at the time of the opening.
When: Mar 9, 2023 03:30 PM Eastern Time (US and Canada)
Topic: RFP-RH-23-005 HVAC Equipment Replacement
Please click the link below to join the webinar: https://us02web.zoom.us/j/88221238389
Or One tap mobile: +13126266799,,88221238389# or +16469313860,,88221238389#
Or Telephone: +1 312 626 6799 or +1 646 931 3860 or +1 929 205 6099 or +1 301 715 8592 or +1 305 224 1968 or +1 309 205 3325 or +1 346 248 7799 or +1 360 209 5623 or +1 386 347 5053 or +1 507 473 4847 or +1 564 217 2000 or +1 669 444 9171 or +1 669 900 6833 or +1 689 278 1000
Webinar ID: 882 2123 8389
The City of Rochester Hills officially distributes proposal documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of proposal documents obtained from any other source are not considered official copies. Only those vendors who obtain proposal documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued.
The first step to do business with the City is to become a registered vendor by visiting www.mitn.info to link to the MITN website. Once an award is made, a notice will be posted on the MITN website. Any deviation from the specifications must be noted on the proposal.
Please note when submitting a proposal through the MITN website, the City of Rochester Hills is capable of accepting documents in .docx, .pdf, .jpg, .tif or rtf formats. Due to security risks associated with some file formats, the following file types are not able to be opened by the City: DOC, DOCM, DOT, XLS, XLSM, XLSB, XLT, PPT, PPTM, RTF. All of these formats can contain malicious code. The City is also not able to open ZIP files at this time. Alternatively you could convert these files to PDF.
Any deviation from the specifications must be noted on the proposal. Failure to complete every space on the specification form may disqualify bid.
THE CITY OF ROCHESTER HILLS RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS.
