The City of Rochester Hills is soliciting proposals from qualified companies to provide an Uninterrupted Power Supply System (UPS) Preventive Maintenance Agreement for the City of Rochester Hills City Hall, 1000 Rochester Hills Drive, Rochester Hills, Michigan 48309 for the City’s existing APC MGE Galaxy 5000 40kva UPS System, Model #72-174001-00, Serial #3AEQ18003001 and Battery Cabinet Model #72-174022-26, Serial #J14-21413. The equipment was installed in January of 2015. The Contract period is anticipated to be for a basic performance period of three years for Preventive Maintenance for the specified items described herein. Coverage period will begin following completion of all required paperwork and prices as quoted. The purpose of this document is to ultimately enter into a contract with qualified firms in order to provide the necessary services and meet City demands.
Sealed Proposals will be received by the City of Rochester Hills, at the Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, MI 48309 or submitted online through the MITN website (www.mitn.info) until 3:00 p.m. local time, on Tuesday, April 30, 2019 at which time and place proposers’ names will be publicly read aloud.
Late submittals will not be accepted. Proposals are considered received when in the possession of the Purchasing Division at the due date and time. The City reserves the right to postpone the due date for its own convenience. Please visit the City of Rochester Hills’ website at www.rochesterhills.org for Construction Updates/Alerts and allow adequate time when delivering items to the City.
A Voluntary Walk-Through will be held on Tuesday, April 16, 2019 at 9:00 a.m. beginning at the City of Rochester Hills Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, Michigan to become familiar with the premises specified, provide a forum for questions/answers and the work to be performed according to the contract and specifications. This will be the only opportunity for contractors to observe the UPS System in place. Attendance at the Walk-Through is not mandatory in order to submit a quote.
All correspondence or inquires from interested firms regarding this proposal shall be directed to the attention of Keri Bright, CPPB, Procurement Analyst, City of Rochester Hills, Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, MI 48309, telephone 248.841.2538; fax 248.608.8178; and email: brightk@rochesterhills.org. All questions shall be made in writing by Wednesday, April 17, 2019 at 11:30 a.m., in order that a written response in the form of an addendum can be processed before the proposals are due, if such information would be of significance to uninformed proposers. Inquiries received after the date and time above will not be considered.
The City of Rochester Hills officially distributes proposal documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of proposal documents obtained from any other source are not considered official copies. Only those vendors who obtain proposal documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting www.mitn.info to link to the MITN website. When an award is made a notice will be posted on the MITN website.
Any deviation from the specifications must be noted on the proposal.
