ITB 20/21-12 - ITB 20/21-12 Two (2) Yr. Contractual Serv. Agreement-Grass & Weed Cutting

The City of Romulus is seeking to enter into a two (2) year contractual services agreement with a qualified company for the purpose of grass and weed cutting and other work as directed by the City’s Ordinance Department Representative,.  No bid will be considered from any company unless known to be skilled and regularly engaged in work of a character similar to the work covered by the invitation to bid documents.  The contract price shall remain in effect for a period of two (2) years to commence with the first scheduled cut in May of 2021 through the last cut of the 2023 weed cutting season.  The two (2) year term may be extended upon mutual written consent of the parties for up to three (3) additional years.

1. Qualified individuals and firms wishing to submit a bid must use the forms provided by the City.  Bid forms and specifications may be obtained from the MITN Purchasing Group page of BidNet Direct at http://www.mitn.info/.  Bids may be rejected unless made on the forms included with the bidding documents.  Copies of documents obtained from any other source are not considered official copies.
2. Clarifications, modifications, or amendments may be made to this solicitation at the discretion of the City.  Any and all addenda issued by the City will be posted on the MITN Purchasing Group page of BidNet Direct.  All interested parties are instructed to view the MITN website regularly for any issued addenda.  It is the responsibility of the bidder to obtain all issued addenda and acknowledge receipt of said addenda by including a printed copy of each addendum as part of the required documents for this solicitation and to list the addendum and sign and date the “Acknowledgment of Receipt Addenda Form supplied in the bid documents.
3. A total of three copies (one marked “Original” and two marked “Copy”) of the bid must be submitted together in one sealed package/envelope and returned to the City Clerk's Office no later than 2:30 P.M., Thursday, 3/25/2021.  Bids should be addressed using the Bid package label provided in the solicitation documents or submitted electronically on the MITN Purchasing Group page of BidNet Direct.
4. Due to the COVID-19 pandemic and to encourage social distancing and reduce exposure to the coronavirus, as allowed by the Emergency Powers of the Governor Act, 1945 PA 302, the Governor has issued a State of Emergency Order for the State of Michigan, please be informed that the public opening of all formal bids for goods and services will be provided virtually via “Zoom”.  Anyone wishing to observe the bid opening can log into the meeting.  Log in information for the “Zoom” meeting can be obtained by emailing Purchasing@romulusgov.com or utilizing the information provided in the bid documents.

5. The successful Bidder will be required to submit proof of all insurance required by the solicitation documents and copies of all required endorsements.
6. The City reserves the right to postpone the opening without notification and also reserves the right to reject all bids and proposals and to waive any minor informality or irregularity in bids received and to award the bid in whole or in part. Ultimately, a contract may be awarded to the lowest most responsive and responsible company, as determined in the sole discretion of the City of Romulus or otherwise in a manner deemed by the City to be in its own best interest.
7. For additional information contact Gary Harris, City of Romulus, Purchasing Director by calling (734) 955-4568 or by emailing Purchasing@romulusgov.com
8. The City of Romulus strictly prohibits the reproduction or publishing of any published document or solicitation without the express written consent of the City of Romulus.  Unauthorized posting of any notice of these documents or reference to said documents or solicitations is strictly prohibited.