ITB 17/18-30 - Two Year Contractual Services Contract-Grass & Weed Cutting-Ordinance Department

The City of Romulus, Michigan is seeking bids from qualified and experienced companies to enter into a two (2) year contractual services agreement with a qualified company for the purpose of weed cutting.  No bid will be considered from any bidder unless known to be skilled and regularly engaged in work of a character similar to the covered by the Contract Documents.  The contract price shall remain in effect for a period of two (2) years to commence the first scheduled cut in May through the last cut of the 2020 weed cutting season.

1. Qualified individuals and firms wishing to submit a bid must use the forms provided by the City.  Bid forms and specifications may be obtained from the MITN Purchasing Group page of BidNet Direct at http://www.mitn.info/.  Bids may be rejected unless made on the forms included with the bidding documents.  Copies of documents obtained from any other source are not considered official copies.
2. Clarifications, modifications, or amendments may be made to this solicitation at the discretion of the City.  Any and all addenda issued by the City will be posted on the MITN Purchasing Group page of BidNet Direct.  All interested parties are instructed to view the MITN website regularly for any issued addenda.  It is the responsibility of the bidder to obtain all issued addenda and acknowledge receipt of said addenda by including a printed copy of each addendum as part of the required documents for this solicitation and to list the addendum and sign and date the “Acknowledgment of Receipt Addenda Form supplied in the bid documents.
3. A total of three copies (One (1) marked “Original and two (2) marked “Copy”) of the bid must be submitted together in a single sealed package and returned to the City Clerk's Office no later than 2:30 P.M., Tuesday, 3/27/2018.  Bids should be addressed using the Bid package label provided in the ITB documents.
4. At approximately 2:45 p.m., local time all timely received bids are to be publicly opened and read.
5. The successful Bidder will be required to submit proof of all insurance required by the ITB documents and copies of all required endorsements.
6. The City reserves the right to postpone the opening without notification and also reserves the right to reject all bids and proposals and to waive any minor informality or irregularity in proposals received and to award the bid in whole or in part. A contract will ultimately be awarded to the lowest most responsive and responsible company, as determined in the sole discretion of the City of Romulus or otherwise in a manner deemed by the City to be in its own best interest.
7. For additional information contact Lynn A, Conway, City of Romulus, Purchasing Director or Gary Harris, Purchasing Department Buyer by calling (734) 955-4568 or by emailing Purchasing@romulusgov.com