Get instant access

to solicitation details & future business opportunities.

Get Access

Vendor packages with access to similar open solicitations

Statewide

Matching bid notifications & access to all Statewide & Group bid details

Group

Matching bid notifications from participating agencies

Basic

Access participating agency bids

Basic Information

Reference Number

0000366769

Issuing Organization

City of Holland

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

Parks/Rec website

Title

RFP Parks & Recreation Website Design, Development & Hosting

Source ID

PU.AG.USA.1934218.C12142576

Details

Location

United States, Michigan, Ottawa County

Piggyback Contract

Description

10/25/24
Project Overview
Holland Parks & Recreation is seeking a qualified firm with a proven track record of creating successful website campaigns to design, develop, and host a new website for the organization. The web design should reflect the following:

The diverse responsibilities of Holland Parks & Recreation and how those responsibilities affect the lives of city residents.
An ability to adapt with a department that is in a period of immense growth. Annually, we are improving parks, adding additional programming opportunities, and otherwise expanding the overall scope of work performed within our department.
Our brand, which we continue to hone, and the development of which has been a focus of the department for several years. The new website should reflect our department aesthetic, finding harmony with the City of Holland brand standards, the natural elements so much of our work revolves around, and the unique aspects of our department culture.

Project Scope and Deliverables Holland Parks & Recreation requires the development, and hosting of a new website that will serve as a resource to visitors and residents.
The website must be fully accessible to those with disabilities and able to be translated into multiple languages using Google translate. The site must be mobile responsive and designed to maximize SEO potential.
The website must be developed with a user-friendly content management system that allows staff to edit all webpages on a regular basis. The website must also integrate with MailChimp for newsletter sign-up capabilities, SimpleTix, Square, and Teamsideline for registration processing.

Requested capabilities of the new site include, but are not limited to video imbedding, a general site search function, and a program specific search function.
Firms should familiarize themselves with the current site plan of the Holland Parks & Recreation website. The selected firm will work closely with Holland Parks & Recreation staff to review the current sites and discuss current challenges and necessary areas of improvement with the new sites.
Submission of Proposals
An electronic copy of your proposal may be submitted via the MITN website: https://www.bidnetdirect.com/mitn/cityofholland/ or a thumb drive may be mailed/or dropped off in a sealed envelope by 10:00am EST Monday, December 2, 2024
City of Holland
Attn Finance/Purchasing
270 River Ave.
Holland MI 49423

Proposals may NOT be emailed – this is a sealed RFP process.

Proposed Timeline
RFP Published October 25, 2024
Questions Due November 11, 2024
Consolidated Q&A Distributed via MITN website November 15, 2024
Proposals Due (No Exceptions) December 2, 2024 at 10:00 am EST
Project Implementation Begins January 1, 2025

Questions
Qualified firms are encouraged to send an email to k.hilton@cityofholland.com upon receipt of the RFP to indicate their intent to submit a proposal.
Questions regarding this RFP must be submitted via the MITN website https://www.bidnetdirect.com/mitn/cityofholland/ according to the above timelines. Questions and answers will be collected and published via the MITN website and on the City of Holland website https://www.cityofholland.com/Bids.aspx. Phone calls and other solicitation will not be accepted.

Dates

Publication

10/25/2024 09:18 AM EDT

Bid Intent

Not Available

Question Acceptance Deadline

11/11/2024 05:00 PM EST

Questions are submitted online

Yes

Closing Date

12/02/2024 10:00 AM EST

Contact Information

Melissa Wahmhoff

6163551383

m.wahmhoff@cityofholland.com

Kemri Hilton

616-355-1130

k.hilton@cityofholland.com

Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries