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Basic Information

Reference Number

0000351177

Issuing Organization

County of Livingston

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-LC-24-02

Title

Automotive Fleet Management Services

Source ID

PU.AG.USA.1085.C10746051

Details

Location

United States, Michigan, Livingston County

Purchase Type

Duration: 5 years

Piggyback Contract

Yes

Description

Livingston County is issuing this Request for Proposals (RFP) to obtain sealed bid proposal responses for Automotive Fleet Management Services, and potential additional services.
The objective of this RFP is to solicit proposals from interested and qualified fleet service providers (Proposers) that provide fleet maintenance, management – from acquisition to disposal, fuel card services, and GPS tracking systems and services.
It is anticipated services will commence on October 1, 2024 and end on September 30, 2029, for a five-year contract period.

Dates

Publication

05/01/2024 11:23 AM EDT

Bid Intent

Not Available

Question Acceptance Deadline

05/10/2024 05:00 PM EDT

Questions are submitted online

Closing Date

05/29/2024 02:00 PM EDT

Prebid Conference

05/08/2024 10:00 AM EDT

Contact Information

Cheryl Schubel

schubel@macservcorp.com

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certification/Training

- Insurance Required

- License Required

- Warranty Information Required

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Mandatory

Event date

05/08/2024 10:00 AM EDT

Location

Livingston County Administration Building, 304 East Grand River, Suite 204, Conf 4, Howell, MI 48843

Event Note

Pre-Bid Conference: Attendance to a one-hour meeting is mandatory and will be held on Wednesday, May 8, 2024 starting at 10:00 a.m. EST. Vendors wanting to participate in this meeting are to contact Cheryl Schubel at schubel@macservcorp.com. Vendors are to meet Greg Kellogg, Transportation Services Director, in Conference Room 4 located at 304 East Grand River Avenue, Suite 204, Howell, MI 48843 on the day of the meeting.

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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Section 1	Bidder Responses	Yes	No
Section 2.1	Company Profile with W-9 and Certificate of Insurance	Yes	No
Section 2.2	References	Yes	No
Section 2.3	Certificate of Compliance with Public Act 517 of 2012	Yes	No
Section 2.4	Price Assurance Certification	Yes	No
Section 2.5	Proposal Submission Checklist	Yes	No
Addendum	Addendum Signature Page (s) *(If applicable)	Yes	No
No entries

Additional Bidding Instructions

The deadline for bid receipt is: Wednesday, May 29, 2024, 2:00 PM EST (the "Due Date").

Submit your bid response no later than 2:00 p.m. on Wednesday, May 29, 2024, as follows:

Submit all documents via email by Wednesday, May 29, 2024 at 2:00 p.m. EST to schubel@macservcorp.com. Hard copy submissions will not be accepted.
Include the following in the Subject line of the email: RFP-LC-24-02: Automotive Fleet Management Services.
Include company name, phone number, and address in the body of the email.

Livingston County has no obligation to consider any proposal that is not timely received.

No bid responses submitted via fax or hard copy will be accepted.

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Attachment A	Pricing Proposal	Yes	No
No entries

Additional Bidding Instructions

Pricing Proposal – Attachment A: Complete and submit a Pricing Proposal as a separate file attachment clearly labeled “RFP-LC-24-02 Automotive Fleet Management Services PRICING PROPOSAL” with the electronically submitted proposal. Please send a separate pricing proposal submitted electronically to Cheryl Schubel at schubel@macservcorp.com.