Summary of Specifications:
The County of Ottawa (The County), is soliciting competitive sealed proposals from qualified suppliers to supply and deliver general office supplies to various County departments and divisions on an "as needed" basis.
The County intends to award all items to one supplier. However, The County reserves the right to award individual line items or groups of items to different suppliers that offer a full range of office products and supplies at competitive prices. The selected contractor(s) shall have the proven ability to allow electronic/computer access to product information and ordering. The resulting agreements will be non-exclusive and non-preferential. Purchases will be on the basis of such issues as price, location, hours of operation, and availability of needed service and supplies.
The County operates a decentralized office supply ordering system in which individual County departments and divisions place orders when needed.
Items considered to be general office supplies are such types of office supplies customarily purchased by local government.
A designated sales representative must be assigned to handle orders and billing inquires. The representative will also be required to give web site information and assistance, provide invoice copies, order follow-ups, provide information necessary to determine the proper office supply item to do a specific task, and minimize time and effort spent by department personnel.
Items excluded from this contract include office furniture items (e.g. desks, chairs, tables, filing cabinets, etc.) office machines (e.g. typewriters, printers, computer peripherals, etc), all toners, custodial maintenance items, and specialty custom items shall not be eligible for the office supply contract.
