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Basic Information

Reference Number

0000307874

Issuing Organization

Oakland Schools

Owner Organization

Oakland Schools

Solicitation Type

RFP - Request for Proposal (Informal)

Solicitation Number

23-0010

Title

RFP 23-0010 Time & Attendance Software

Source ID

PU.AG.USA.1633.C6033601

Details

Location

United States, Michigan, Oakland County

Purchase Type

Term: 05/01/2023 12:00 AM EDT - 04/30/2026 12:00 AM EDT
Option: Two (2) additional years in one (1) year increments through 04/30/2028.

Piggyback Contract

Description

Oakland Schools, on behalf of the MIPEER consortium, intends to solicit proposals from qualified Bidders for SaaS-based Time & Attendance software solutions. Some, most, or all of the 21 LEA school districts within the MIPEER consortium may adopt the selected Time & Attendance solution, although a count of districts participating has not yet been determined. A listing of the 21 LEA school districts within the MIPEER consortium and their respective student counts has been provided in Appendix A, Key Volumes.

Oakland Schools intends to enter into a single contract with the awarded Bidder for software and implementation services on behalf of the MIPEER consortium. If awarded, the awarded Bidder’s proposal, including pricing, specifications and terms & conditions, shall be extended to all public, private and public school academies in Oakland County or any other mutually agreed upon county in Michigan for the term of the Contract.

The contract award resulting from this RFP shall be for a three-year period, with options for Oakland Schools to renew for an additional two, one-year periods (to extend the contract to a total of five years). Oakland Schools reserves the right to modify the contract term, including start date, based on the final solution.

Dates

Publication

01/17/2023 02:06 PM EST

Question Acceptance Deadline

01/25/2023 12:00 PM EST

Questions are submitted online

Closing Date

02/15/2023 02:00 PM EST

Prebid Conference

01/23/2023 10:00 PM EST

Contact Information

Elizabeth Junek

248-209-2507

purchasing@oakland.k12.mi.us

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

01/23/2023 10:00 PM EST

Location

https://plantemoran.zoom.us/j/84577996029

Event Note

Prospective Bidders are strongly encouraged to attend a pre-bid conference call that is scheduled as indicated in Section 1.3, Schedule of Events. In advance of the meeting, Bidders should notify the contact listed in Section 1.6, RFP Clarifications & Addenda, indicating intent to attend. Additionally, Bidders are strongly encouraged to submit questions prior to this call.
The pre-bid conference call will be conducted via Zoom at the date and time indicated in Section 1.3. Bidders may join the Zoom conference via the following link:
https://plantemoran.zoom.us/j/84577996029

See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

The Board of Education of Oakland Schools on behalf of the MIPEER consortium, 2111 Pontiac Lake Road, Waterford, MI 48328 is accepting proposals for a Time & Attendance software solution in accordance with the attached specifications. All proposals shall be received no later than February 15, 2023 at 2:00 PM ET as established by the U.S. Atomic Digital clock (http://nist.time.gov). It is the sole responsibility of the Bidder to ensure their proposal reaches Oakland Schools on or before the closing date and hour as indicated. Proposals submitted late or via oral, electronic mail or by facsimile will NOT be accepted.

The Bidder shall utilize proposal forms as supplied in the RFP document. Pricing and/or fee shall only be provided on the pricing form included within Appendix A. The pricing and/or fees shall not be placed within the written proposal. In the event of a public opening, at due date and time, proposals will be opened verifying all required forms have been submitted and only the Bidder’s name will be read aloud and recorded.

Proposals postdated will constitute as late. All late proposals will be rejected and destroyed after ten (10) days, unless otherwise notified to return to the Bidder, at the Bidder’s expense.
Each Bidder shall deliver proposals in writing. Each Bidder shall include one (1) hard copy original proposal and one (1) USB flash drive of the proposal delivered via: a) registered or certified mail; or b) a nationally recognized overnight air courier.

In addition, each Bidder shall provide one (1) copy of the pricing form (see Appendix A) in a separate sealed envelope clearly marked Fee Proposal and saved as a separate file on USB flash drive.

Proposals shall be clearly labeled using the label provided in Appendix A2 of this RFP.

In the event Oakland Schools Administration Building is closed due to unforeseen circumstances on the day proposals are due, proposals will be due at the same time on the next day that the building is open.