1. Supervision - The Contractor’s on-site manager shall assume management duties controlling direct labor activities including hiring, termination, job descriptions, task assignments, scheduling, training, application of personnel policies and direct labor hour justification. 2. Staff Interaction - The Contractor’s on-site manager shall undertake to initiate, develop and maintain sound and professional working relationships with members of the faculty, administration and staff throughout the District including routine communication on facility related issues, open solicitation of ideas and involvement in facility issues as appropriate. 3. Procedures - The Contractor shall develop, publish and apply procedures appropriate and necessary to the facility function including, such as: • Assignment Accountability • Work Order Procedures • Custodial Task Schedules • Time Accountability • Personnel & Safety Policies • Pre-& Post Check List for building usage by nonDistrict entities. • Emergency Call-In List 4. Planning - The Contractor's on-site manager shall provide written plans to the District for: a. Project cleaning and coverage for evening, weekend and special events. b. By May 15 of each year have a summer cleaning plan in a format specified by the District for review and approval. c. Annual Project Cleaning Plan/Schedule, exclusive of the summer cleaning, on a form provided by the District. d. By October 1st of every year the Contractor shall update the District’s existing Winter Storm plan. The plan shall include an inventory and status of all snow removal equipment, ice melt supplies, etc. The plan shall include the timeframes for clearing all facilities and the pertinent contact information for those individuals coordinating the winter storm facility operations. Further the Contractor shall be responsible for ensuring that all necessary equipment is in working order by October 30th of each year. e. By February 28th of every year the Contractor shall provide an inventory and the operating condition of all grounds equipment necessary for the season from March thru October. Further, the contractor shall be responsible for ensuring that all necessary equipment is in working order by March 31st of each yearAssist in the preparation of specifications for the purchase of supplies and services as requested by the District.Solicit quotes for purchases as needed for the District Provision and implementation of written procedures to include but not limited to: a. Payroll, personnel, budgeting and purchasing. b. Ordering, receipt, storage/inventory and issue of supplies c. Provide and maintain a supplies inventory and an administrative system to control the inventory within the first two months of the start of the contract. d. Provide accountability reports, as requested, to the District.
