The Contractor agrees to serve as the Court’s Chief Mediator and, in that role, to provide mediation, management, consulting, and administrative services and support for a mediation program in the Court, including but not limited to: ● Reviewing appeals filed in the Court and providing recommendations as to which cases should be referred to mediation; ● Coordinating mediation referrals with the parties, mediators, and the Court; ● Serving as a point of contact for parties and mediators; ● Keeping detailed records of and monitoring all cases referred to mediation; ● Providing to the Court analysis of the cost and success (including settlement rate) for cases that have been mediated through this program; ● Assisting the Court in monitoring the mediation program’s budget by responding to inquiries from the Court within a reasonable timeframe requested by the Court; ● Drafting mediation program policies and procedures and accompanying forms for review and consideration by the Court and, upon approval by the Court, promptly providing copies of the policies, procedures, and forms to all mediators; ● Solicit applications for retired judge mediators, review applications, conduct initial drafting of contracts between COA and retired judge mediators, and ensure contract mediators are set up with New Mexico Department of Finance and New Mexico Tax & Revenue. ● Maintaining ongoing communication with the Court—through its judges, Chief Clerk, and Chief’s Clerk’s designees; ● Ensuring that all mediators are aware that they are required to submit invoices by the 7th day of each month; ● Providing to the Court a written summary of any legitimate concerns about a mediator’s conduct or the mediation program raised by any interested party and propose a plan of action to address the concern; ● Conducting mediations of pending Court cases.
