522640 - ARTERIAL SIDEWALK SNOWPLOWING INITIAL SEASON 2024-2025 ROUND 3

 1.1      It is the intention of the City of Rochester to enter into contracts with competent  and responsive contractors for plowing the City of Rochester's arterial sidewalk routes in the manner     
           described herein.

 1.2      The contractor must supply a suitable, well maintained vehicle in excellent  operating condition, as specified in Section 9, with an operator, for each route that is awarded.  Additionally, one (1) vehicle must be provided as back-up for  every three (3) routes awarded.  All equipment intended for use in snowplowing City sidewalks will be subject to passing a minimum of two (2) inspections administered by the City.  

         1.3      The City is contracting for two types of snowplowing services:
 1.3.1   The most frequently used service will be a full run.  The contractor will be  paid the amount bid, per run, per route, for satisfactory completion of the  route.  The average route is approximately 80,000 feet long.  Each route   is shown on the maps in these specifications.  The City reserves the right to increase or decrease the size of the route shown on each map by up to    five (5%) percent during this contract while still paying the price bid.  The  City reserves the right to treat each route independently and to order service on one or more routes at any given time.

                     1.3.2   On an as-needed basis, the City may call for hourly sidewalk  snowplowing service.  The contractor shall perform such service wherever required and shall be paid at the hourly rate for that route.

1.3.3    Per-hour work will be delegated to the contractor for the services on the contractor’s own routes, the routes of other contractors, or in any manner required at the sole discretion of the Director of Operations or an authorized representative.
                   
         1.4      In consideration of the need to reserve equipment to meet the needs of this contract, the City will guarantee payment of a minimum of $5,000 per route to the contractor during this contract if the contractor fully performs the services of this contract to the satisfaction of the City.

1.5       Bidders should carefully review the Insurance Requirements of Section 16, and must certify on the Proposal that they have or can obtain the insurance specified.  Successful bidder must submit all insurance endorsements (in addition to an Acord) as requested by the City. 


1.6       FOR THIS BID, the successful bidders must provide:  the driver; driver’s license and driver’s cell number; certificate of insurance and insurance endorsements; New York State vehicle registration; equipment information; and vehicle storage information as specified herein to the Director of Purchasing/Purchasing Agent within five (5) days of Notification of Award. Upon approval of required documents, the City shall authorize the successful bidders to participate in a vehicle inspection.

1.7        Bidders are expected to fully inform themselves as to the conditions,   
                         requirements and  specifications before submitting bids. Failure to do so will be
                         at the bidder's risk and bidder cannot secure relief on the plea of error.

1.8       Bidders should refer to the route maps and driving directions in Appendix A, Maps & Driving Directions.
1.9       Prospective bidders are urged to attend. Bidders are expected to fully inform themselves as to the conditions, requirements and specifications before submitting bids. Failure to do so will be at the bidder's risk and bidder cannot secure relief on the plea of error.

                 1.10            PRE-BID CONFERENCE

1.10.1  A PRE-BID CONFERENCE will be held:
Tuesday, October 1, 2024 at 11:00 A.M
Join Zoom Meeting https://cityofrochester.zoom.us/j/3047926947
Meeting ID: 3047926947
Passcode: 3047926947

Potential bidders are strongly urged to attend.  However, bidders with less than five (5) years of snowplowing experience must attend the Pre-Bid Conference.

1.10.2 Bidders are expected to fully inform themselves as to the conditions,
           requirements and specifications before submitting bids. Failure to do so will be at
           the bidder's risk and bidder cannot secure relief on the plea of error.