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Basic Information

Reference Number

0000251599

Issuing Organization

City of Rochester

Owner Organization

COR/Purchasing

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-5-21

Title

AUCTIONEER SERVICES 2021

Source ID

PU.MU.USA.287928.C5440076

Details

Location

United States, New York, Monroe County

Purchase Type

Duration: 1 year
Option: to extend 4, 1yr tems

Piggyback Contract

Description

The City of Rochester is seeking proposals from qualified vendors to provide Auctioneer Services to permit the City to sell vehicles, equipment and miscellaneous items on the open market to maximize revenues for the City. The City is seeking proposals to provide Auctioneer Services in five different ways, defined as the following service groups:

        Group A:          Live auction for City auto pound, light vehicles and miscellaneous items as                                         requested
        Group B:           Live auction for City owned light vehicles and equipment and miscellaneous                                        items as requested
        Group C:           Live auction simultaneous with internet auction for heavy vehicles and                                                 equipment and miscellaneous items as requested
        Group D:          Internet auction for vehicles, equipment and/or miscellaneous items as requested
        Group E:           Internet auction of items held by the Rochester Police Department Property                                         Clerk.

The City’s intent is to enter into professional services agreements with one or more companies to dispose of vehicles, equipment and miscellaneous items through advertised public live auctions and/or internet auctions. Live auction sales shall be held in facilities and/or on premises owned by the City, or otherwise approved by the City. Internet auctions shall be held as described herein using established internet auction protocols that maximize bidding and guarantee payment to the City of the winning bid amount.

Dates

Publication

01/13/2021 03:35 PM EST

Question Acceptance Deadline

01/20/2021 05:00 PM EST

Closing Date

02/01/2021 04:00 PM EST

Contact Information

Cheryl Whitman

585-428-7041

Cheryl.Whitman@CityofRochester.gov

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Two (2) signed original copies of the written Proposal must be submitted and received by 4:00 PM Eastern Standard Time on February 1, 2021. Late proposals will not be accepted. There will be no public opening of the proposals. All proposals received will become the property of the City of Rochester and will not be returned. Proposals should be enclosed in a sealed envelope and marked “Auctioneer Proposal”. Proposals must be submitted to:
                    Cheryl Whitman
                    Bureau of Purchasing
                    30 Church Street, Room 105-A
                    Rochester, New York 14614
ALL BIDS SHOULD BE DROPPED OFF AT THE CITY HALL LINK ENTRANCE - DROP BOX
(located on Fitzhugh Street along the west side of City Hall between the old and new portions of the City Hall buildings).

Disclaimer Bidders are urged to download and read the published bid documents, as well as any addenda. If issued, any addendum will be added to a tab titled "Addendum" below. By submitting a bid, bidders understand and accept that the published bid documents, which include the specifications, terms and conditions, and applicable addenda, are the only official documents that govern the solicitation and resulting contract. Other information provided on BidNet is derivative only and may or may not be accurate or complete. Questions about a specific bid may be directed to the buyer listed in the bid documents.