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Basic Information

Reference Number

0000326051

Issuing Organization

City of Rochester

Owner Organization

CITY OF ROCHESTER

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

520680

Title

AUCTIONEER SERVICES

Source ID

PU.MU.USA.287928.C13850076

Details

Location

United States, New York, Monroe County

Delivery Point

FOB DESTINATION

Purchase Type

Duration: 1 year
Option: WITH AN OPTION TO EXTEND

Piggyback Contract

Description

SCOPE
1. It is the intent of the City of Rochester is seeking proposals from qualified vendors to establish a contract for Auctioneer Services with a responsible and responsive bidder(s).
1. Auctioneer Services shall include selling vehicles, equipment and miscellaneous items through advertised public and live auctions and/or internet auctions. Live auction sales shall be held in facilities and/or on premises owned by the City, or otherwise approved by the City. Internet auctions shall be held as described herein using established internet auction protocols that maximize bidding and guarantee payment to the City of the winning bid amount.
1. Auctioneer Services shall be provided in the five (5) service groups:
1. 1. Group A: Live and internet auction for Police Property Clerk

Property Clerk items shall be sold by the contractor awarded by Group A

1. 1. Group B: Live an internet auction for office furniture, office supplies, office equipment, etc
  2. Group C: Live and internet auction for fleet services to include heavy vehicles and equipment and miscellaneous items as requested Group C should include participation in Monroe County Auctions
1. 1. Group D: Live and Internet auction for miscellaneous items such as gym equipment, firetrucks, dogs, horses, etc.
1. 1. Group E: Live and Internet auction of items held by the Rochester Police Auto Pound of light vehicles and equipment. Auto Pound Lot Vehicles shall be sold by the contractor awarded Group E

1.4 The City reserves the right to dispose of surplus property through other contract holders, requests for sealed bids, private sale or wholesale dealer or other means without the use of this contract, at the City’s sole discretion

Dates

Publication

07/25/2023 04:21 PM EDT

Closing DateA - Latest Addendum

08/24/2023 11:00 AM EDT

Prebid Conference

08/17/2023 10:00 AM EDT

Contact Information

Antoinette Downing

5854287389

Antoinette.Downing@cityofrochester.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Award Requirements

- All or None Award

- Reserve Rights to Award by Line Item

Bonding Requirements

- Performance Bond

50000 $

Pre-Bidding Events

Event TypeA - Latest Addendum

Prebid Conference

AttendanceA - Latest Addendum

Recommended

Event dateA - Latest Addendum

08/17/2023 10:00 AM EDT

LocationA - Latest Addendum

To Join Meeting: https://cityofrochester.zoom.us/j/8926058590 Meeting ID: 892 605 8590

Event NoteA - Latest Addendum

This Invitation to Bid incudes the Terms and Conditions specified herein, the Proposal, the attached General Terms and Conditions and Instructions to Bidders, and any addenda and other documents and/or specifications incorporated by reference herein.
Sealed Bids are to be submitted electronically through BidNet prior to the closing date and time. Alternatively, bids may be submitted in hard copy to the Office of the Purchasing Agent, City Hall, Room 105A, Rochester, NY 14614, prior to the closing date and time, after which all bids properly received will be opened, read and recorded via Zoom. Only submit one bid – either electronically or in hard copy.

This Invitation to Bid incudes the Terms and Conditions specified herein, the Proposal, the attached General Terms and Conditions and Instructions to Bidders, and any addenda and other documents and/or specifications incorporated by reference herein.
PRE-BID CONFERENCE: Thursday, August 17, 2023 at 10:00 A.M
To join meeting: https://cityofrochester.zoom.us/j/8926058590
Meeting ID: 892 605 8590

See more

Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
BID PROPOSAL	BIDDER MUST SIGN AND SUBMIT BID PROPOSAL (pdf)) ALONG WITH W-9 FORM	Yes	No
W-9 FORM	BIDDER MUST SUBMIT W-9 FORM WITH SIGNED BID PROPOSAL	Yes	No
No entries

Additional Bidding Instructions

Sealed Bids are to be submitted electronically through BidNet prior to the closing date and time. Alternatively, bids may be submitted in hard copy to the Office of the Purchasing Agent, City Hall, Room 105A, Rochester, NY 14614, prior to the closing date and time, after which all bids properly received will be opened, read and recorded via Zoom. Only submit one bid – either electronically or in hard copy
PURCHASING BUREAU CONTACT: Antoinette Downing, Purchaser (585)428-7389

BID CLOSING: Monday, August 14, 2023 at 11:00 a.m.
Join Meeting: https://cityofrochester.zoom.us/j/8926058590
Meeting ID: 892 605 8590

Disclaimer Bidders are urged to download and read the published bid documents, as well as any addenda. If issued, any addendum will be added to a tab titled "Addendum" below. By submitting a bid, bidders understand and accept that the published bid documents, which include the specifications, terms and conditions, and applicable addenda, are the only official documents that govern the solicitation and resulting contract. Other information provided on BidNet is derivative only and may or may not be accurate or complete. Questions about a specific bid may be directed to the buyer listed in the bid documents.