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Basic Information

Reference Number

0000328145

Issuing Organization

City of Rochester

Owner Organization

CITY OF ROCHESTER

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

520800

Title

SAFETY SHOES AND BOOTS

Source ID

PU.MU.USA.287928.C13850076

Details

Location

United States, New York, Monroe County

Delivery Point

FOB DESTINATION

Purchase Type

Duration: 1 year
Option: WITH AN OPTION TO EXTEND

Piggyback Contract

Yes

Description

SCOPE

1.1      It is the intent of the City of Rochester to establish a contract for SAFETY SHOES AND BOOTS.

1.1.1   This contract will address the needs of the employees so that they may adequately perform their job duties in accordance with the City’s safety policy.

1.1.2   Job functions include but are not limited to carpenters, welders, general laborers, mechanics, meter readers, technicians, refuse workers, general maintenance as well as seasonal help.

1.2      The City of Rochester requires the successful bidder to be able to provide a full product line(s) for both men and women’s styles that are safe, comfortable, and affordable yet meet the high quality standards the City is used to purchasing.

1.2.1    The City reserves the right to limit styles made available to City employees anytime during the contract term.

1.3      The successful bidder(s) must make every effort to provide safety shoes immediately to all employees utilizing this contract on the specified days and times. The bidders are therefore cautioned to carry enough inventory on the shoemobile to ensure same day service.

1.4      The City of Rochester requires that the product line(s) bid be equipped with either the traditional steel toe or non-metallic toe cap shoes.

Dates

Publication

08/21/2023 12:00 AM EDT

Closing Date

09/06/2023 11:00 AM EDT

Prebid Conference

08/30/2023 10:00 AM EDT

Contact Information

Antoinette Downing

5854287389

Antoinette.Downing@cityofrochester.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- FOB Destination

- Samples Required

Award Requirements

- All or None Award

- Reserve Rights to Award by Line Item

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

08/30/2023 10:00 AM EDT

Location

To Join Meeting: https://cityofrochester.zoom.us/j/8926058590 Meeting ID: 892 605 8590

Event Note

PRE-BID CONFERENCE: Wednesday, August 30, 2023 at 10:00 A.M
To join meeting:https://cityofrochester.zoom.us/j/8926058590
  Meeting ID: 892 605 8590

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Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
BID PROPOSAL	BIDDER MUST SIGN AND SUBMIT BID PROPOSAL (pdf)) ALONG WITH W-9 FORM	Yes	No
W-9 FORM	BIDDER MUST SUBMIT W-9 FORM WITH SIGNED BID PROPOSAL	Yes	No
No entries

Additional Bidding Instructions

Sealed Bids are to be submitted electronically through BidNet prior to the closing date and time. Alternatively, bids may be submitted in hard copy to the Office of the Purchasing Agent, City Hall, Room 105A, Rochester, NY 14614, prior to the closing date and time, after which all bids properly received will be opened, read and recorded via Zoom. Only submit one bid – either electronically or in hard copy.

This Invitation to Bid incudes the Terms and Conditions specified herein, the Proposal, the attached General Terms and Conditions and Instructions to Bidders, and any addenda and other documents and/or specifications incorporated by reference herein.

PURCHASING BUREAU CONTACT: Antoinette Downing, Purchaser, 585-428-7389

               BID CLOSING DATE: September 06, 2023 at 11:00 a.m.
Join Zoom Meeting https://cityofrochester.zoom.us/j/8926058590
   Meeting ID: 892 605 8590

Disclaimer Bidders are urged to download and read the published bid documents, as well as any addenda. If issued, any addendum will be added to a tab titled "Addendum" below. By submitting a bid, bidders understand and accept that the published bid documents, which include the specifications, terms and conditions, and applicable addenda, are the only official documents that govern the solicitation and resulting contract. Other information provided on BidNet is derivative only and may or may not be accurate or complete. Questions about a specific bid may be directed to the buyer listed in the bid documents.