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Basic Information

Reference Number

0000252043

Issuing Organization

City of Rochester

Owner Organization

City of Rochester

Solicitation Type

RFQ - Request for Quote (Informal)

Solicitation Number

2105498

Title

SECURITY MANAGEMENT SYSTEM - SCANNER, BAR CODE READER, FACIAL SCANNER

Source ID

PU.MU.USA.287928.C5440051

Details

Location

United States, New York, Monroe County

Delivery Point

FOB DESTINATION TO 14604

Piggyback Contract

Description

SUBMIT QUOTE FOR ONE (1) SECURITY MANAGEMENT SYSTEM TO INCLUDE SCANNERS, READERS (OPTICAL CHARACTER), BAR CODE, AND PARTS AND ACCESSORIES FASCIAL SCANNER ITEM #SV1080 INT EX/1. (Per Description under Documents & Items Section)

BIDDERS MAY SUBMIT CITY-APPROVED EQUIVALENT.

BIDDERS MUST BE ACCEPT CITY OF ROCHESTER PURCHASE ORDERS TO COMPLETE ORDERS.

BIDDERS MUST INCLUDE ALL COSTS IN PRICE QUOTE. NO ADDITIONAL CHARGES MAY BE ADDED ONCE A PURCHASE ORDER HAS BEEN ISSUED.

BIDDERS SUBMIT W-9 FORM ALONG WITH REQUEST FOR QUOTE (RFQ).

BIDDERS SUBMIT QUOTE ON BIDDER'S LETTERHEAD.

ALL BIDS WILL BE OPENED VIA ZOOM
January 27, 2021 at 11:00 AM EST
Join Zoom Meeting
https://cityofrochester.zoom.us/j/2862233897
Meeting ID: 286 223 3897

Dates

Publication

01/21/2021 01:31 PM EST

Closing Date

01/27/2021 11:00 AM EST

Contact Information

Tymothi Howard

585-428-7041

Tymothi.Howard@cityofrochester.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- FOB Destination

Award Requirements

- All or None Award

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Item Based

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the Request For Quote	Yes	No
W-9 Form	Submit W-9 Form along with Request For Quote	Yes	No
No entries

Additional Bidding Instructions

METHOD OF AWARD
The City intends to issue purchase order(s) to the responsive and responsible bidder whose offer is the lowest best value offer to the City on the basis of prices submitted. The City reserves the right to make its award in total or by line or groups of lines if doing so results in overall lower costs.

For purposes of this RFQ, if one or more quotes are submitted by a business certified as an MWBE business by New York State on the date of the RFQ, the MWBE bidder(s) shall receive a five percent (5%) price advantage over non-MWBE bidders pursuant to Section 8 of Ordinance No. 2018-54.

NYS-Certified MWBE: ____YES

Disclaimer Bidders are urged to download and read the published bid documents, as well as any addenda. If issued, any addendum will be added to a tab titled "Addendum" below. By submitting a bid, bidders understand and accept that the published bid documents, which include the specifications, terms and conditions, and applicable addenda, are the only official documents that govern the solicitation and resulting contract. Other information provided on BidNet is derivative only and may or may not be accurate or complete. Questions about a specific bid may be directed to the buyer listed in the bid documents.