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Basic Information

Reference Number

0000359447

Issuing Organization

City of Rochester

Owner Organization

CITY OF ROCHESTER

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

522260

Title

SNOWPLOWING,BULLSHEAD PLAZA 2024-2025 INITIAL SEASON

Source ID

PU.MU.USA.287928.C14278376.C14278376

Details

Location

United States, New York, Monroe County

Delivery Point

FOB DESTINATION

Purchase Type

Duration: 1 year
Option: WITH AN OPTION TO EXTEND

Piggyback Contract

Description

It is the intention of the City of Rochester to enter into a contract with a competent and responsive contractor for plowing, stockpiling snow, and de-icing a portion of the City of Rochester's BULLSHEAD PARKING lot Facility And PLOWING BULLSHEAD SIDEWALKS in the manner described herein for a full snowplow season. The snowplow season per terms of this contract starts on October 15 and runs through the following April 15, unless extended by the City.

FOR PLOWING THE PARKING LOT, Contractors proposing their services under this contract must supply at least TWO (2) well-maintained Pick-up Trucks (4X4) with Plow and De-Ice Spreader in excellent operating condition that meets the equipment specification, plus an operator. All equipment intended for use in snowplowing BULLSHEAD PARKING LOT will be subject to passing a City-administered inspection.

FOR PLOWING THE SIDEWALKS, The contractor must supply a suitable, well maintained vehicle in excellent operating condition, as specified in Section 9, with an operator, for each route that is awarded. Additionally, one (1) vehicle must be provided as back-up for every three (3) routes awarded. All equipment intended for use in snowplowing City sidewalks will be subject to passing a minimum of two (2) inspections administered by the City. All equipment intended for use in snowplowing BULLSHEAD SIDEWALKS will be subject to passing a City-administered inspection.
Equipment Incentive Premium. The City is seeking to have the BULLSHEAD PARKING LOT plowed with six (6) wheel dump truck or ten(10) wheel dump truck or four wheel drive front-end loaders or articulated four wheel loader backhoes as possible. For that reason, the City will pay up to a 25% premium for a front end loader or articulated loader backhoe.

In consideration of the need to reserve equipment to meet the needs of this contract, the City will guarantee a minimum payment of $1,000 to the contractor upon contract completion if the contractor fully performs the services of this contract to the satisfaction of the City.

FOR THIS BID, the successful bidder is expected to be able to provide the driver’s license, insurance and equipment information specified herein to the Director of Purchasing/Purchasing Agent within five (5) days of Notification of Award and then schedule an inspection with the Department of Environmental Services. If a bidder cannot make this time frame, the bidder must note when he/she can provide the information to qualify for the dry run inspection. The City reserves the right to not accept any bid where the bidder’s time frame is not acceptable to the City, regardless of the price offered.

The successful bidder must plow the width of the roadway from the W. Main Street entrance on the north to the Clifton Street entrance on the south as indicated on the map (Appendix A), including the 7 parking spots directly across from the front door entrance to the building on the east side of the property and the corresponding sidewalk.

Dates

Publication

08/05/2024 11:00 AM EDT

Closing DateA - Latest Addendum

09/04/2024 11:00 AM EDT

Prebid Conference

08/26/2024 11:00 AM EDT

Contact Information

Jonathan Jean

585 4288328

Jonathan.Jean@Cityofrochester.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- FOB Destination

- Insurance Required

Award Requirements

- All or None Award

- Reserve Rights to Award by Line Item

Bonding Requirements

- Bid Bond

1000 $

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event dateA - Latest Addendum

08/26/2024 11:00 AM EDT

Location

Join Zoom Meeting https://cityofrochester.zoom.us/j/3047926947 Meeting ID: 3047926947

Event NoteA - Latest Addendum

Sealed Bids must be submitted in hard copy to the Office of the Director of Purchasing/Purchasing Agent, City Hall Room 105A, Rochester, NY 14614, prior to the closing date and time, after which all bids properly received will be opened, read and recorded. Electronic bids submitted through BidNet will not be accepted.

This Invitation to Bid includes the Terms and Conditions specified herein, the Proposal, the attached General Terms and Conditions and Instructions to Bidders, and any addenda and other documents and/or specifications incorporated by reference herein.
PRE-BID MEETING: Monday, August 19, 2024 at 11:00 A.M.
To Join Meeting: https://cityofrochester.zoom.us/j/3047926947
Meeting ID: 3047926947
Passcode: 3047926947
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Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Sealed Bids must be submitted in hard copy to the Office of the Director of Purchasing/Purchasing Agent, City Hall Room 105A, Rochester, NY 14614, prior to the closing date and time, after which all bids properly received will be opened, read and recorded. Electronic bids submitted through BidNet will not be accepted.

This Invitation to Bid includes the Terms and Conditions specified herein, the Proposal, the attached General Terms and Conditions and Instructions to Bidders, and any addenda and other documents and/or specifications incorporated by reference herein.

BID CLOSING DATE: Thursday, August 22, 2024 at 11:00 A.M.
To Join Meeting: https://cityofrochester.zoom.us/j/3047926947
Meeting ID: 3047926947

Disclaimer Bidders are urged to download and read the published bid documents, as well as any addenda. If issued, any addendum will be added to a tab titled "Addendum" below. By submitting a bid, bidders understand and accept that the published bid documents, which include the specifications, terms and conditions, and applicable addenda, are the only official documents that govern the solicitation and resulting contract. Other information provided on BidNet is derivative only and may or may not be accurate or complete. Questions about a specific bid may be directed to the buyer listed in the bid documents.