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Basic Information

Reference Number

0000355016

Issuing Organization

City of Rochester

Owner Organization

CITY OF ROCHESTER

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

522190

Title

TENT RENTAL AND RELATED EQUIPMENT

Source ID

PU.MU.USA.287928.C13850076

Details

Location

United States, New York, Monroe County

Delivery Point

FOB DESTINATION

Purchase Type

Duration: 1 year
Option: WITH AN OPTION TO EXTEND

Piggyback Contract

Yes

Description

SCOPE

1.1 It is the intent of the City of Rochester to establish a term contract to enable the City to rent tents and related equipment for City-related events held outdoors that includes:

1. 1. Tents, includes set-up and tear down of FRAME TENT or POLE TENT.
  2. Tent Lighting
  3. Tables
  4. Chairs
  5. Linens, includes set-up and tear down
  6. Covers
  7. Skirts
  8. Pipe & Drape
  9. Staging & Carpet, includes set-up and tear down
  10. Miscellaneous Items

Dates

Publication

06/11/2024 09:00 AM EDT

Closing Date

06/18/2024 11:00 AM EDT

Contact Information

Antoinette Downing

5854287389

Antoinette.Downing@cityofrochester.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- FOB Destination

Award Requirements

- All or None Award

- Reserve Rights to Award by Line Item

Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
BID PROPOSAL	BIDDER MUST SIGN AND SUBMIT BID PROPOSAL (pdf)) ALONG WITH W-9 FORM	Yes	No
W-9 FORM	BIDDER MUST SUBMIT W-9 FORM WITH SIGNED BID PROPOSAL	Yes	No
No entries

Additional Bidding Instructions

Sealed Bids are to be submitted in hard copy to the Office of the Purchasing Agent, City Hall Room 105A, Rochester, NY 14614, prior to the closing date and time, after which all bids properly received will be opened, read and recorded. If specified herein, you may submit your sealed bid electronically through BidNet prior to the closing date and time. Only submit one bid - either in hard copy or electronically (if permitted).

PURCHASING BUREAU CONTACT: Antoinette Downing, Purchaser (585)428-7389

BID CLOSING DATE: Tuesday, June 18, 2024 at 11:00 a.m.
Join Zoom Meeting https://cityofrochester.zoom.us/j/8926058590
Meeting ID: 892 605 8590

Disclaimer Bidders are urged to download and read the published bid documents, as well as any addenda. If issued, any addendum will be added to a tab titled "Addendum" below. By submitting a bid, bidders understand and accept that the published bid documents, which include the specifications, terms and conditions, and applicable addenda, are the only official documents that govern the solicitation and resulting contract. Other information provided on BidNet is derivative only and may or may not be accurate or complete. Questions about a specific bid may be directed to the buyer listed in the bid documents.