Twenty-four month contract to provide OEM replacement parts and repair services as needed for Freightliner trucks with option for an additional one (1) year upon the mutual consent at the same prices, terms and conditions.
The purpose of this bid is to provide the DPW Service Center with a Factory authorized vendor who will supply OEM replacement parts and/or repair services required for COY Freightliner Fleet, as needed.
The attached bid documents include specifications describing the work necessary to repair and service -FREIGHTLINER- comprising the City of Yonkers truck fleet. The specification covers the minimum repairs required. The successful vendor shall have the ability to supply the City with OEM parts and ability to repair engines and all other components without voiding the warranty of the vehicle.
* Bid documents are attached to this solicitation. A deadline for questions/RFI has been set for Wednesday, March 10, 2021 at 12:00 PM EST. Submit all inquiries to Dan Candeias at daniel.candeias@yonkersny.gov.
SEALED COMPETITIVE BID
THIS IS A SEALED COMPETITIVE BID - BIDS ARE DUE BY FRIDAY, MARCH 19, 2021 AT 2:00 PM EST.
BIDS MUST BE RECEIVED IN A SEALED ENVELOPE BY 2:00 PM EST ON 03/19/2021 AT: YONKERS PURCHASING DEPARTMENT, 1 LARKIN CENTER, 3RD FLOOR, YONKERS,NY 10701 (LOCATED IN THE YONKERS RIVERFRONT LIBRARY BUILDING ACROSS FROM THE METRO-NORTH TRAIN STATION) **
Bids that are illegible or that contain omissions, alterations, additions, or items not called for in the bidding documents may be rejected as non-responsive. Any bid which modifies, limits, or restricts all or any part of such bid, other than as expressly provided for in the Contract Documents, will be rejected as non-responsive.
***NEW VENDOR FORM ALSO INCLUDED FOR VENDORS SUBMITTING A BID WHO HAVE NOT PREVIOUSLY DONE BUSINESS WITH THE CITY OF YONKERS.***
Scope:
The purpose of this bid is to provide the DPW Service Center with a Factory authorized vendor who will supply OEM replacement parts and/or repairs. These specifications describe the work necessary to repair and service -FREIGHTLINER- comprising the City of Yonkers truck fleet. The specification covers the minimum repairs required. The successful vendor shall have the ability to supply the City with OEM parts and ability to repair engines and all other components without voiding the warranty of the vehicle.
Contract Award/Contract Term:
This contract shall be for a (2) year period with an option to renew for one (1) additional 12-month period upon the mutual consent at the same prices, terms and conditions.
Bid Submission Requirements:
The following items are to be fully completed AND RETURNED as part of the bid:
- Bid Cover Sheet – Page 1
- Bid Schedule of Prices: Itemized, Page 14 and Schedule “B”
- Bid and Bidder’s Affidavit – Pages 16-21 - SIGNED AND NOTARIZED.
- Vendor Background Questionnaire – Pages 22-28 - SIGNED AND NOTARIZED.
- Contract Signature Pages – Pages 42-43
- Schedules “A” through “G” Pages 44-56
IMPORTANT NOTICE TO BIDDERS REGARDING BID OPENINGS:
Due to the COVID-19 Pandemic and in line with the directives issued by the Mayor of Yonkers regarding public safety, there is limited access to One Larkin Center. The building is open from 8:30 AM to 4:00 PM for receiving packages via courier services and in person. If delivering bids in person, individuals must wear face coverings and see the Public Safety Officer in the library atrium who will clock in the bid and then contact Purchasing to pick up the bid. Sealed Bids will continue to be opened and read at the specified date and time, however, there will not be a public opening of bids. Those interested in listening to the bid opening and the reading of bids can dial Conference Call number 1-701-802-5221 and enter Access Code 1354203 when prompted on the due date of the bid opening. The bid opening will start promptly at 2:00 pm. It is recommended that vendors are dialed in by 1:55 pm to hear the bid results. No questions will be answered while the bid opening is in progress.
