The purpose of this bid is to provide the DPW Service Center with a vendor who will supply OEM replacement parts and/or repair services required for Toyota vehicles (gas, hybrid, plug-in hybrid and electric vehicles) as needed.
The attached bid documents include specifications describing the work necessary to repair and service Toyoya vehicles comprising the City of Yonkers fleet. The successful vendor shall have the ability to supply the City with OEM parts and ability to repair engines and all other components without voiding the warranty of the vehicle.
* Bid documents are attached to this solicitation. A deadline for questions/RFI has been set for Thursday, October 1, 2020 at 12:00 PM EST. Submit all inquiries to Dan Candeias at daniel.candeias@yonkersny.gov.
SEALED COMPETITIVE BID
THIS IS A SEALED COMPETITIVE BID - BIDS ARE DUE BY FRIDAY, OCTOBER 16, 2020 AT 2:00 PM EST.
BIDS MUST BE RECEIVED IN A SEALED ENVELOPE BY 2:00 PM EST ON 10/16/2020 AT: YONKERS PURCHASING DEPARTMENT, 1 LARKIN CENTER, 3RD FLOOR, YONKERS,NY 10701 (LOCATED IN THE YONKERS RIVERFRONT LIBRARY BUILDING ACROSS FROM THE METRO-NORTH TRAIN STATION) **
Bids that are illegible or that contain omissions, alterations, additions, or items not called for in the bidding documents may be rejected as non-responsive. Any bid which modifies, limits, or restricts all or any part of such bid, other than as expressly provided for in the Contract Documents, will be rejected as non-responsive.
Scope:
The specifications describe the work necessary to provide OEM replacement parts and/or maintenance repairs for TOYOTA vehicles (gas, hybrid, plug-in hybrid and electric vehicles). The successful bidder must have a licensed dealership with the ability to supply the City with OEM parts and ability to repair engines and all other components without voiding the warranty of the vehicle.
The Current issue of Motor Parts and Time Guide/or any other comparable time book will be the guide used in determining the time required for repairs. The allowed time will be less of either actual time clocked on the repair order, or time allowed in the time Guide Book/or equivalent for repairs performed.
Contract Award/Contract Term:
The City intends to award a contract manufacturer make specific, to one vendor for both parts and repairs. In other words the City will award one contract for TOYOTA parts and repairs.
This contract shall be for a (2) year period with an option to renew for one (1) additional 12-month period upon the mutual consent at the same prices, terms and conditions.
IMPORTANT NOTICE TO BIDDERS REGARDING BID OPENINGS:
Due to the COVID-19 Pandemic and in line with the directives issued by the Mayor of Yonkers regarding public safety, there is limited access to One Larkin Center. The building is open from 8:30 AM to 4:00 PM for receiving packages via courier services and in person. If delivering bids in person, individuals must wear face coverings and see the Public Safety Officer in the library atrium who will clock in the bid and then contact Purchasing to pick up the bid. Sealed Bids will continue to be opened and read at the specified date and time, however, there will not be a public opening of bids. Those interested in listening to the bid opening and the reading of bids can dial Conference Call number 1-701-802-5221 and enter Access Code 1354203 when prompted on the due date of the bid opening. The bid opening will start promptly at 2:00 pm. It is recommended that vendors are dialed in by 1:55 pm to hear the bid results. No questions will be answered while the bid opening is in progress.
